1/30/1985 (2) - Laserfiche WebLink

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M OMB Director Barton informed those present that the Finance Department pays bills three times a month now, and they shortly are going to be paying bills weekly. If a bill is sent down here and misses the cut off, it is necessary to hold it until the next bill paying day. He pointed out that if the fire departments get their bills the first of the month and then takes them to their Board for approval, it probably by then is about the 15th of the month. If they miss that cut off date and are delayed until about the 28th of the month, the vendor doesn't receive the payment in time to show the credit on the next month's bill. Director Barton further explained that the auditors were unwilling to go directly to four different fire department and go through the records of each, and that is why the procedure was set up so this all goes through the County. Discussion continued at length regarding bill paying procedures, the fact that the bills must be in proper order, signed off on, etc., and Administrator Wright emphasized that if the departments have a complaint, they should make it known and come down here and get something done about it. Chairman Bowman requested that the Fire Chiefs be sent a memo explaining these procedures. Jerry Peeler of the Vero Lakes Estates Department once again brought up their need for fill and noted that a canal was recently cleaned out and there is dirt just lying there blocking the road. He wished to know if they could scoop the dirt up at their expense and make use of it. It was noted that this very probably belongs to the Drainage District, and he should contact John Amos in this regard. OMB Director Barton stated that he would like to meet with the people involved with purchasing after the meeting adjourns. Commissioner Lyons felt the Board would be interested in receiving a comment from the Advisory Board as to whether or not they want to set up District standards as to who rides the firetrucks. 15 JAN 3 0 1995 BOOK 9 F,cE733 I