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Enclosed are two copies of the above listed contract(s) for FY85. Ori 'nal signatures by an authorized local official are needed on each copy. Please do not insert the date at the beginning of the contract. This will be done by the State Librarian. Return both copies of the contract to the Federal Programs Office, Division of Library Services. The contract becomes effective at the time it is signed and dated by the State Librarian. Expenditure of project funds is not permissible before this date. One copy of the contract, with original signatures, will be returned for your files. Payment should be received within thirty days of the execution date, unless the contract is on a reimbursable basis. Several changes appear in the contract that should be noted: - The Public Law number has changed to reflect the reauthorization of LSCA. - A record retention period has been added. Project records must be kept no less than three (3) years beyond the date of submission of the final Annual Report for the project. - An audit in compliance with the Single Audit Act of 1984 is required. As in the past, an audit submitted for purposes of State Aid is acceptable as long as it meets the federal requirements. - Several Assurances are required of the State Library for receipt and administration of LSCA funds. They are also required of local grant recipients: adequate fiscal authority compliance with Title VI of the Civil Rights Act of 1964 compliance with Title IX of the Education Amendment of 1972 compliance with the Age Discrimination Act of 1975 compliance with the Hatch Act compliance with the standards of conduct for public employees access to records by authorized representatives of the Comptroller General or the State Library - Addition of a clause on the use of copyrighted works. - Clause that requires "funds to be expended by September 30, 1985". In the past, contracts have allowed grant recipients to encumber funds until the contract ending date. This has caused numerous problems for our office in obtaining figures for our annual report to the Department of Education as well as determining and securing reimbursements. And finally, don't forget to submit the completed "Revised Budget" form to our office prior to or along with the contract. Contact our office if you have questions. Attorney Vitunac explained that the County has a continuing contract with the State for library grants and requested authori- zation to apply for this year's grants for the purposes of adult basic education, ($6,000); service to the aged ($14,500); and service to youth ($22,000). He reported that Mary Kiser of the Indian River County Library and Lynn Walsh from the Sebastian 46 L_ AUG 71985 BOOK 61 FivU 750