2015-231 - Laserfiche WebLink

Home Browse Search

(24) Public Record Responsibilities (a) The Recipient shall allow public access to all records made or received by the Recipient in conjunction with this Agreement,unless the records are exempt from Section 24(a) of Article I of the State Constitution and section 119 07(1), F.S. For records made or received by the Recipient in conjunction with this Agreement, the Recipient shall respond to requests to inspect or copy such records in accordance with chapter 119, F.S. For all such requests for records that are public records, as public records are defined in section 119.011, F.S., the Recipient shall be responsible for providing such public records per the cost structure provided in Chapter 119, F.S., and in accordance with all other requirements of chapter 119, F.S, or as otherwise provided by law. (b) In addition to the Recipient's responsibility to directly respond to each request it receives for records made or received by the Recipient in conjunction with this Agreement and to provide the applicable public records in response to such request,the Recipient shall notify DEO of the receipt and content of such request by sending an e-mail to PRRequest@deo.myflorida.com within one (1) business day from receipt of such request. ` (c) The Recipient shall notify DEO verbally within twenty-four 24 chronological hours and in tY ( ) gi writing within seventy-two (72) chronological hours if any data in the Recipient's possession related to this Agreement is subpoenaed or improperly used, copied, or removed (except in the ordinary course of business) by anyone except an authorized representative of DEO. The Recipient shall cooperate with DEO in taking all steps as DEO deems advisable to prevent misuse,regain possession, and/or otherwise protect the State's rights and the data subject's privacy. (d) This Agreement may be terminated by DEO for refusal by the Recipient to comply with Florida's public I records laws or to allow public access to any non-exempt public record made or received by the Recipient in conjunction with this Agreement. (25) Employment Eligibility Verification (a) Executive Order 11-116,signed May 27, 2011, by the Governor of Florida,requires DEO contracts in excess of nominal value to expressly require the Recipient to: 1. Utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Recipient during the Agreement term;and, 2. Include in all contracts under this Agreement, the requirement that contractors, subcontractors, i consultants and subrecipients performing work or providing services pursuant to this Agreement use the E-Verify system to verify the employment eligibility of all new employees hired by the contractors,subcontractors, I consultants and subrecipients during the term of the contract. (b) E-Verify is an Internet-based system that allows an employer,using information reported on an employee's Form I-9,Employment Eligibility Verification, to deterrrune the eligibility of all new employees hired to work in the United States after the effective date of the required Memorandum of Understanding (MOU); the responsibilities and elections of Federal contractors, however,may vary, as stated in Article II.D 1.c. of the MOU. There is no charge to employers to use E-Verify The Department of Homeland Security's E-Verify system can be found at: http://www.uscis.gov/e-verify (c) If the Recipient does not have an E-Verify MOU in effect, the Recipient must enroll in the E-Verify system prior to hiring any new employee after the effective date of this Agreement. Rev. 09/03/2015 13