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I Attachment D — Program, Category Specific, and Special Conditions 8. The Recipient shall, prior to the disbursement of any CDBG administrative funds exceeding fifteen thousand dollars ($15,000),provide to DEO a copy of all engineering specifications and construction plans, if required, for the activities described in the Agreement. The Recipient shall also furnish DEO, prior to soliciting bids or proposals, a copy of bid documents for services and/or materials to provide those services and/or materials for construction activities when the bids are expected to exceed thirty-five thousand dollars ($35,000) Additionally, the Recipient shall not publish any request for bids for construction purposes or distribute bid packages until DEO has.provided its written acceptance of the engineering specifications, construction plans,and bid documents. 9. For each procured construction contract or agreement in Neighborhood Revitalization, Commercial Revitalization and Economic Development protects for which CDBG funding will be requested, the Recipient shall submit the following procurement documents: a. A copy of the bid advertisement,including an affidavit of publication, b. Documentation of the Recipient's efforts made to inform minority- and woman-owned businesses of the opportunity to bid on the construction contract; c. A copy of the bid tabulation sheet; d. A copy of the engineer's recommendation to award; e. A letter requesting sole source approval,if applicable; f. A copy of the bid bond (5%of the bid price) for the prime contractor(s) selected to do the work, and; g Completed copies of the following forms: • Bidding Information and Contractor Eligibility—Form SC-51; • Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Primary Covered Transactions)—Form SC-37; • Section 3 Participation Report (Construction Prime Contractor)—Form SC-52, • Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion (Subcontractor) —Form SC-38,if applicable; • Section 3 Participation Report(Construction Subcontractor) —Form SC-53,if applicable,and, • Documentation for Business Claiming Section 3 Status—Form SC-54,if applicable. 10. For each Commercial Revitalization,Econornic Development and Neighborhood Revitalization RFF that includes reimbursement of construction costs, the recipient shall provide a copy of the American Institute of Architects (AIA) form G702,Application and Certification for Payment, or a comparable form approved by DEO, signed by the contractor and inspection engineer,and a copy of form G703, Continuation Sheet, or a comparable form approved by DEO. For each Housing Rehabilitation RFF that includes construction costs, the Recipient shall provide a copy of AIA form G702, or a comparable form approved by DEO,if applicable, signed by the contractor and the local building inspector or housing specialist and a copy of form G703, or a comparable form approved by DEO,if applicable. 11. When the Recipient issues the Notice to Proceed to the contractor(s), copies of the following documents shall be sent to DEO- a. Notice to Proceed; b. The contractor's performance bond (one-hundred percent (100%) of the contract price); and c. The contractor's payment bond (one-hundred percent(100%) of the contract price). 12. The Recipient shall undertake an activity each quarter to affirmatively further fair housing pursuant to f 24 C.F.R. § 570.487(b)(4). Rev. 09/03/2015 21