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I <br /> Attachment D — Program, Category Specific, and Special Conditions <br /> 8. The Recipient shall, prior to the disbursement of any CDBG administrative funds exceeding fifteen thousand <br /> dollars ($15,000),provide to DEO a copy of all engineering specifications and construction plans, if required, <br /> for the activities described in the Agreement. The Recipient shall also furnish DEO, prior to soliciting bids or <br /> proposals, a copy of bid documents for services and/or materials to provide those services and/or materials for <br /> construction activities when the bids are expected to exceed thirty-five thousand dollars ($35,000) Additionally, <br /> the Recipient shall not publish any request for bids for construction purposes or distribute bid packages until <br /> DEO has.provided its written acceptance of the engineering specifications, construction plans,and bid <br /> documents. <br /> 9. For each procured construction contract or agreement in Neighborhood Revitalization, Commercial <br /> Revitalization and Economic Development protects for which CDBG funding will be requested, the Recipient <br /> shall submit the following procurement documents: <br /> a. A copy of the bid advertisement,including an affidavit of publication, <br /> b. Documentation of the Recipient's efforts made to inform minority- and woman-owned businesses of the <br /> opportunity to bid on the construction contract; <br /> c. A copy of the bid tabulation sheet; <br /> d. A copy of the engineer's recommendation to award; <br /> e. A letter requesting sole source approval,if applicable; <br /> f. A copy of the bid bond (5%of the bid price) for the prime contractor(s) selected to do the work, and; <br /> g Completed copies of the following forms: <br /> • Bidding Information and Contractor Eligibility—Form SC-51; <br /> • Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Primary Covered <br /> Transactions)—Form SC-37; <br /> • Section 3 Participation Report (Construction Prime Contractor)—Form SC-52, <br /> • Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion (Subcontractor) <br /> —Form SC-38,if applicable; <br /> • Section 3 Participation Report(Construction Subcontractor) —Form SC-53,if applicable,and, <br /> • Documentation for Business Claiming Section 3 Status—Form SC-54,if applicable. <br /> 10. For each Commercial Revitalization,Econornic Development and Neighborhood Revitalization RFF that <br /> includes reimbursement of construction costs, the recipient shall provide a copy of the American Institute of <br /> Architects (AIA) form G702,Application and Certification for Payment, or a comparable form approved by <br /> DEO, signed by the contractor and inspection engineer,and a copy of form G703, Continuation Sheet, or a <br /> comparable form approved by DEO. For each Housing Rehabilitation RFF that includes construction costs, <br /> the Recipient shall provide a copy of AIA form G702, or a comparable form approved by DEO,if applicable, <br /> signed by the contractor and the local building inspector or housing specialist and a copy of form G703, or a <br /> comparable form approved by DEO,if applicable. <br /> 11. When the Recipient issues the Notice to Proceed to the contractor(s), copies of the following documents shall <br /> be sent to DEO- <br /> a. Notice to Proceed; <br /> b. The contractor's performance bond (one-hundred percent (100%) of the contract price); and <br /> c. The contractor's payment bond (one-hundred percent(100%) of the contract price). <br /> 12. The Recipient shall undertake an activity each quarter to affirmatively further fair housing pursuant to f <br /> 24 C.F.R. § 570.487(b)(4). <br /> Rev. 09/03/2015 21 <br />