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Contract #28467 Encumbrance #S008098 • A copy of any subsequent change orders to the contract; • Timely invoices for actual construction costs in accordance with this cost share agreement (i.e. quarterly, with appropriate substantiation that demonstrates that the applicant has paid for the total work cost and is seeking reimbursement up to the match amount) to enable proper review by the District's Project Manager prior to payment authorization; • Quarterly progress reports identifying project progress to date, key milestones reached, overall project schedule versus time for project completion, key issues to be resolved, project construction photos; quarterly reports shall also be emailed to the District's Budget Manager at mlicourt@sjrwmd.com; • Certification of construction completion by a Professional Engineer registered in the state of Florida. The Recipient shall ensure the tasks in the Task Identification section below are completed. V. TASK IDENTIFICATION AND TIME FRAMES The expiration date of this cost share agreement is September 30, 2017. The projected schedule is as follows: VI. BUDGET/COST SCHEDULE For satisfactory completion of the Project, the District shall pay Recipient thirty-three percent (33%) of the actual construction cost of the Project, but in no event shall the District's cost -share exceed $343,677.05. It is anticipated that the FY breakdown will be $46,497.00 for FY 2015-2016 and $291,180.05 for FY 2016- 2017. Recipient shall invoice the District quarterly with appropriate documentation. Invoices shall include a copy of the contractor's invoices submitted to the Recipient, proof of payment by Recipient, and other required supporting documentation for reimbursement up to match amount. For in-house expenses, Recipient shall provide copies of all receipts for materials and a system report showing documentation of staff time or other proof of staff time expenses for the Project. The final invoice shall be submitted with the final project report. If the total actual cost of this project is less than originally estimated, the District's cost -share amount shall be reduced accordingly. Recipient may invoice more frequently submitting all required documentation and include general status information. Recipient may invoice the District for Project construction work beginning October 1, 2015. Page 11 of 14 Task Description Anticipated Start Date Anticipated Completion Date Task 1 Complete 100% Construction Plans, and Permits November 2015 December 2015 Task 2 Develop bid documents and advertise for bids December 2015 February 2016 Task 3 Award construction and issue notice to proceed (NTP) April 2016 July 2016 Task 4 Mobilization, Install SWPP & Submit/approve Shop drawing July 2016 September 2016 Task 5 Install gravity sewer main, manholes and sewer laterals October 2016 February 2017 Task 6 Restore roadway, swales and demobilization February 2017 July 2017 Task 7 Finalize Contractor Payments July 2017 September 2017 VI. BUDGET/COST SCHEDULE For satisfactory completion of the Project, the District shall pay Recipient thirty-three percent (33%) of the actual construction cost of the Project, but in no event shall the District's cost -share exceed $343,677.05. It is anticipated that the FY breakdown will be $46,497.00 for FY 2015-2016 and $291,180.05 for FY 2016- 2017. Recipient shall invoice the District quarterly with appropriate documentation. Invoices shall include a copy of the contractor's invoices submitted to the Recipient, proof of payment by Recipient, and other required supporting documentation for reimbursement up to match amount. For in-house expenses, Recipient shall provide copies of all receipts for materials and a system report showing documentation of staff time or other proof of staff time expenses for the Project. The final invoice shall be submitted with the final project report. If the total actual cost of this project is less than originally estimated, the District's cost -share amount shall be reduced accordingly. Recipient may invoice more frequently submitting all required documentation and include general status information. Recipient may invoice the District for Project construction work beginning October 1, 2015. Page 11 of 14