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••' R CO
<br />'••••••'•• ANN ROBINSON
<br />o y �
<br />`•�Z': 0 : �G SUPERVISOR OF ELECTIONS
<br />�; o y 1840 25TH STREET, SUITE N-109
<br />•
<br />�VERO BEACH, FLORIDA 32960-3394
<br />�. QF N TELEPHONES: (305) 567-8187 or 567-8000
<br />/s+'••••••'0��,,,�- September 23, 1985
<br />� A
<br />FOR BOARD OF COUNTY COMMISSIONERS AGENDA OF OCTOBER 2, 1985
<br />The following request is a formality. It is being made in order
<br />for me to comply with F.S. 129.202(1)(a) which took effect on
<br />July 1, 1982. Freda Wright, Clerk, has agreed to continue to
<br />handle the special account of the Supervisor of Elections, and
<br />she said this involves only a bookkeeping transaction in Finance.
<br />I requisition 25 percent of
<br />office of the Supervisor of
<br />of each month,*6.82 percent
<br />/t1 n a . . -
<br />Supervisor of Elections
<br />the total
<br />Elections
<br />of the to
<br />amount budgeted
<br />and, thereafter
<br />tal budgeted for
<br />for the
<br />on the first
<br />the office.
<br />F.S. 1983 COUNTY ANNUAL BUDGET' Ch. 129
<br />the board of county commissioners or the county
<br />budget commission all relevant and pertinent infor.
<br />mation which such board or commission shall deem
<br />necessary.
<br />I'M The board or commission, as the case may be,
<br />may require the supervisor of elections to correct
<br />mathematical, mechanical, factual, and clerical errors
<br />and errors of form in the proposed budget. At the
<br />hearings held pursuant to s. 200.065, the board or
<br />commission may amend, modify, increase, or reduce
<br />any or all items of expenditure in the proposed bud-
<br />get; and, as amended, modified, increased, or re-
<br />duced, such budget shall be approved by the board or
<br />commission, giving written notice of its action to spe-
<br />cific items amended, modified, increased, or reduced.
<br />(5) The board or commission shall include in the
<br />county, budget the items of proposed expenditures as
<br />set forth in the budget required by this section to be
<br />submitted, after the budget has been reviewed and
<br />approved The board or commission shall include the
<br />supervisor of elections' reserve for contingencies pro-
<br />vided herein in the reserve for contingencies account
<br />in the general county budget.
<br />(6) The reserve for contingencies in the budget of
<br />a supervisor of elections shall be governed by the
<br />same provisions governing the amount and use of the
<br />reserve for contingencies appropriated in the county
<br />budget.
<br />(7) The proposed budget shall be submitted to
<br />the board of county commissioners or county budget
<br />commission pursuant to s. 129.03(2), and the budget
<br />shall be included by the board or commission in the
<br />general county.budget.
<br />(8) The items placed in the budget of the board
<br />pursuant to this act shall be subject to the same pro-
<br />visions of law as the county annual budget; however,
<br />no amendment may be made to the appropriations of
<br />the office of the supervisor of elections without due
<br />notice of the change to the supervisor of elections.
<br />(9) The budget of the supervisor of elections may
<br />be increased by the board of county commissioners to
<br />cover such expenses for emergencies and unanticipat-
<br />ed expenses as are recommended and justified by the
<br />supervisor of elections.
<br />History.—s. 1, ch. 82-202; s. 2, ch. 83-204; a. 38. ch. 83-217.
<br />'Note.—Section 43, ch. 83-204. provides that ch. 83-204 "shall apply to as.
<br />sesstnent rolls and taxes levied thereon for 1983 and each year. thereafter."
<br />129-202. Budget of supervisor of elections;
<br />matters related to allocation, expenditure, etc.,
<br />of amounts in budget.—
<br />(1)(a) The supervisor of elections shall requisi-
<br />tion and the board of county commissioners shall pay
<br />that officer, at the first meeting in October of each
<br />Year, 25 percent of the total amount budgeted for the
<br />office and, thereafter on the first of each month, 6.82
<br />Percent of the total amount budgeted for the office.
<br />However, if there are unusual or unanticipated ex-
<br />penses in any one month, upon notification by the
<br />supervisor of elections, the board shall transfer the
<br />necessary amount, except that the total amount paid
<br />during the year shall not, without appropriate
<br />amendments, exceed the total budgeted for the year.
<br />(b) The appropriation shall be transferred into a
<br />special account set up in the name of the supervisor
<br />of elections, and the clerk of the court acting as the
<br />clerk of the board of county commissioners shall
<br />draw checks or warrants thereon for payment of all
<br />expenses requisitioned by the supervisor of elections.
<br />All salaries shall be supported by payrolls, and all ex-
<br />penses paid shall be supported with bills approved by
<br />the supervisor of elections. Should the supervisor of
<br />elections desire, he may have the monthly allocation
<br />for the office of the supervisor of elections deposited
<br />directly into an official bank or depository trust ac-
<br />count for the supervisor of elections and draw his
<br />own checks thereon for payment of budgeted expend-
<br />itures authorized by law. All fees, commissions, and
<br />other funds collected by the supervisor of elections
<br />shall be deposited directly into the supervisor of elec-
<br />tions' special account established under this subsec-
<br />tion.
<br />(c) Regardless of whether the supervisor of elec-
<br />tions draws checks or warrants for the office of the
<br />supervisor of elections or allows the clerk to handle
<br />that function, the supervisor of elections may have a
<br />revolving petty cash fund established for payment of
<br />small cash outlay itdms by cash, check, or warrant.
<br />The revolving petty cash fund shall be reimbursed
<br />from time to time upon the presentation of vouchers
<br />and receipts substantiating disbursements from the
<br />fund.
<br />(d) If the supervisor of elections draws the checks
<br />or warrants for the office of the supervisor of elec-
<br />tions, he shall keep the necessary budget accounts
<br />and records and shall charge all paid bills and pay-
<br />rolls to the proper budget accounts. If the clerk draws
<br />the checks for the office of the supervisor of elections,
<br />this responsibility shall remain with the clerk. A re-
<br />serve for contingencies, or any part thereof, may be
<br />transferred to any of the budget accounts in the dis-
<br />cretion of the' -supervisor of elections.
<br />(e) All expenses incurred in the fiscal year for
<br />which the budget is made shall be vouchered and
<br />charged to the budget for that year. To carry out the
<br />purpose of this budgeting provision, the books may
<br />be held open for 30 days after the end of the year.
<br />(f) All unexpended balances at the end of each
<br />fiscal year shall be refunded to the board of county
<br />commissioners and deposited to the county fund or
<br />funds from which payment was originally made.
<br />(2) The independence of the supervisor of elec-
<br />tions shall be preserved concerning the purchase of
<br />supplies and equipment; the selection of personnel;-
<br />and
<br />ersonnel;and the hiring, firing, and setting of salaries of such
<br />personnel; however, nothing herein contained shall
<br />restrict the operation of any lawfully established
<br />county civil service system.
<br />History.—ss 2.4. ch. 82-202; s 39. ch. 83-217.
<br />OCT 21985 5 BOOK MCE 2'
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