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DEC 4 1985 BOOK 62 FACE 884 ALTERNATIVES AMID ANALYSIS In comparing the maintenance and repair costs of the County graders, staff presents the following data: Equipment Maintenance Costs 10-01-80 10-01-81 10-01-82 10-01-83 10-01-84 Total to to to to to 9-30-81 9-30-82 9-30-83 9-30-84 9-30-85 #50 Champion 1974 $3,942.49 $4,902.92 $14,039.74 $14,915.78 $5,867.30 $43,668.23 #83 Champion 1978 $2,874.70 $7,176.42 $14,950.52 $ 8,930.18 $14,200.18 $48,132.00 #303 Champion 1982 N/A $ 714.01 $ 3,256.87 $ 6,457.50 $ 7,560.50 $17,988.88 #226 _ Galion 1983 N/A N/A $ 11037.71 $ 3,797.00 $ 6,300.21 $11,134.92 #171 Caterpillar 1981 $ 446.71 $2,309.95 $ 4,445.35 $ 41044.96 $ 5,970.29 $17,217.26 *Figures do not reflect a 5 -year service period From. the above figures, the Caterpillar Road Grader has experienced less maintenance/repair costs than the other graders. In analyzing the alternatives, staff has considered Alternative # 1 Retain the 1981 Caterpillar Grader in the Road and -Bridge Fleet and not request the repurchase in the amount of $72,189. Staff is of the opinion that this is not a desirable option as maintenance/repair costs would probably escalate as the equipment ages. Alternative # 2 Request Kelly Tractor to honor the repurchase agreement in the amount of $72,189 and bid for a replacement under the "Total Cost Bid" program. The purchase of one new road grader was approved in the FY 85-86 Road and Bridge Department Budget at a not -to -exceed cost of $123,500. Total available funds, if the 1981 Cat is repurchased, include: $ 72,189 Repurchase funds $123,500 Budgeted funds 195,689 Total ICS«#,W41:X T1 M Road and Bridge Department and Vehicle Maintenance Department recommend that the 1981 Caterpillar Grader be repurchased frcan Kelly Tractor and that the Purchasing Department advertise for 2 new Road Graders (one to replace the 1981 Cat and the other as approved in the FY85-86 Budget Hearings to replace the 1974 Champion). The "Total Cost Bid" procedure should be specified with restrictions that the bid not exceed the manufacturer's retail list price. St. Lucie County and many other Florida counties are taking advantage of this "Total Cost Bid", program. Caterpillar and John Deere Equipment suppliers should bid this program, and hopefully the County will receive more than one bid. The Road and Bridge Department also recamends that the County bid the approved Gradall/Excavator using the "Total Cost Bid" program. 12