Laserfiche WebLink
11. The DEPARTMENT,during any fiscal year,shall not expend money,incur any liability, <br /> or enter into any contract which,by its terms involves the expenditure of money in excess <br /> of the amounts budgeted as available for expenditure during such fiscal year.Any <br /> contract.verbal or written,made in violation of this subsection is null and void.and no <br /> money may be paid on such contract. The DEPARTMENT shall require a statement <br /> from the comptroller of the DEPARTMENT that funds are available prior to entering into <br /> any such contract or other binding commitment of funds. Nothing herein contained shall <br /> prevent the making of contracts for periods exceeding one(1)year,but any contract so <br /> made shall be executory only for the value of the services to be rendered or agreed to be <br /> paid for in succeeding fiscal years;and this paragraph shall be incorporated verbatim in <br /> all contracts of the DEPARTMENT which are for an amount in excess of Twenty Five <br /> Thousand Dollars($25,000.00)and which have a term for a period of more than one(1) <br /> year. <br /> 12. Records of costs incurred under the terms of this AGREEMENT shall be maintained and <br /> made available upon request to the DEPARTMENT at all times during the period of this <br /> AGREEMENT and for three years after final payment is made. Copies of these <br /> documents and records shall be furnished to the DEPARTMENT upon request. Records <br /> of costs incurred include the Contractor's general accounting records and the project <br /> records,together with supporting documents and records of the Contractor and <br /> subcontractors performing work on the project,and all other records of the Contractor <br /> 6 <br />