1998-135 - Laserfiche WebLink

Home Browse Search

• FORM rlsaoaa DUMC MW►ADheN 00c-OWN NV3d11 6.20 Payment Provisions: Unless otherwise allowed under paragraph 4.20,payment will begin in the year the project or project phase is scheduled in the work program as of the date of the agreement. Payment will be made for actual costs Incurred as of the date the invoice is submitted with the final payment due upon receipt of a final invoice. 7.00 Accounting Records: 7.10 Establishment and Maintarance of Accounting Records: The Agency shall establish for the project, in conformity with requirements establidied by Department's program guidelines/procedures and"Principles for State and Local Governments",separate accounts to be maintained within its existing accounting system or establish independent accounts. Such accounts are referred to herein collectively as the"project account". Documentation of the project account shall be made available to the Department upon request any time during the period of the Agreement and for five years after final payment is made. 7.20 Funds Received Or Made Available for The Project: The Agency shall appropriately record in the project account,and deposit in a bank or trust company which is a member of the Federal Deposit Insurance Corporation,all payments received by it from the Department pursuant to this Agreement and all other funds provided for,accruing to,or otherwise received on account of the project,which Department payments and other funds are herein collectively referred to as"project foods".The Agency shall require depositories of project funds to secure continuously and fully all project funds in excess of the amounts insured under federal plans,or under State plans which have been approved for the deposit of project funds by the Department,by the deposit or setting aside of collateral of the types and in the manner as prescribed by State Law for the security of public funds,or as approved by the Department. 7.30 Casts Incurred for the Project: The Agency shall charge to the project account all eligible costa of the project. Costs in excess of the latest approved budget or attributable to actions which have not received the required approval of the Department shall not be considered eligible costs. 7.40 Documentation of"ad Costs: All costs charged to the project, including any approved services contributed by the Agency or others,shall be supported by properly executed payrolls,time records, invoices, contracts,or vouchers evidencing in proper detail the nature and propriety of the charges. 7.50 Checks,Orders,and Vouchers: Any check or order drawn by the Agency with respect to any item which is or will be chargeable against the project account will be drawn only in accordance with a properly signed voucher then on file in the office of the Agency stating in proper detail the purpose for which such check or order is drawn. All checks,payrolls, invoices, contracts, vouchers, orders,or other accounting documents pertaining in whole or in part to the project shall be clearly identified,readily accessible,and,to the extent feasible,kept separate and apart from all other such documents. 7.60 Audit Reports: The Agency shall provide to the Department audit reports reflecting the use of the funds of the Department,the Agency,and those from any other source with respect to the project as required by Procedure 450-021-001. Audits shall be performed in accordance with generally accepted government auditing standards contained in the"Stuindsrds for Audit of Governmental Organizations,Programs,Activities and Functions",issued by the U.S. General Accounting Office and OMB Circulars A-128 or A-133 where applicable. The Agency shall require its auditors to include in their report a schedule of project assistance as described in Exhibit"A", Special Considerations. 7.70 Insurance:Execution of this Joint Participation Agreement constitutes a certification that the Agency has and will maintain the ability to repair or replace any project equipment or facilities in the event of loss or damage due to any accident or casualty for the useful life of such equipment or facilities. In the event of the loss of such equipment or facilities, the Agency shall either replace the equipment or facilities or reimburse the Department to the extent of its interest in the lost equipment or facility. In the event this Agreement is for purchase of land or for the construction of infrastructure such as airport runways the Department may waive or modify this section with an Exhibit"C".