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TO: The Honorable Members DATE: March 19, 1986 FILE: of the Board of County Commissioners THRU: Michael Wright County Administrator SUBJECT: Shelving for Indian River THRU: H.T. "Son Dean County Law Library Director, Gene Services '110 � Lynn Williams J FROM: superintendent REFERENCES: Buildings & Grounds Staff has been advised by Judge Vocelle of a current need for additional shelving for the Indian River County Law Library. The Law Library is presently housed in the Courthouse Annex. It occupies 1680 square feet of space consisting of one large room for storage and display of law books and a second room for reading, research, and additional book display. There are approximately 11,000 volumes of books on hand with another 65 (average) received monthly. The books are stored on a variety of book shelves, some metal, some wood. Space for future library expansion is non-existent within the Courthouse Annex. Staff has previously investigated the posibility of installing a mobile shelving system for condensation of the existing books. These systems are used where floor space is at a premium, and are presently used by the Property Appraiser's office, Health Department, and the Clerk of the Court. The Law Library certainly meets the criteria as an example of an area in need of a mobile storage system. Initial investigations have shown that each system is designed for the particular use and existing conditions of each installation, therefore a simple cost'per unit cannot be assigned. Expansion capability must also be considered during the design of the system. Staff estimates that there is 2,050 lineal feet of shelving in the Law Library at this time. If the present growth rate continues, we project an annual increase of approximately 160 lineal feet of shelving, or an average of 8 standard 3 foot bookcases per year. One firm who prepared a plan approximately one year ago proposed installation of 2,457 lineal feet of shelving which would allow for roughly two (2) years growth from our present size. Staff estimates based on the expenditures of the Property Appraiser's office and the Health Department, and conversations with vendors providing these systems, that a system for the law library to house approximately one-half of the existing volumes will cost in the neighborhood of $16,000 to $20,000. We attempted to contact vendors for proposals but all vendors stated they would have to inspect the area, intended use, and existing conditions before they would quote even a ball -park figure. However, based on previous estimates we are anticipating an expenditure in the neighborhood of $40,000 for the total of 2500 lineal feet of shelving with very little expansion capability at hand. Staff requests the Board's recommendation on meeting the current and future anticipated needs for shelving for the Law Library. There was-. no money budgeted for this project in Fiscal Year 1985-86. 29 MAR 2 6 1986 BOOK 63, a; 'US