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BOOK 64 PAGE 10 <br />O <br />TO: Board of County Commissioners DATE: March 24, 1986 FILE: <br />THRU: Michael Wright SUBJECT: SURPLUS PROPERTY <br />'County Administrator <br />FROM: d .�� REFERENCES: <br />Carolyn oodrich, Manager <br />1. Description and Conditions <br />The County owns 2 copiers that are no longer being used. They have both <br />been offered to other County Departments. _ <br />Date - <br />Make Asset # Serial # Purchased Cost <br />IBM 4715 1516760 11/21/79 $32,949.90 <br />Xerox 4832 X885017079 3/12/81 $31,053.96 <br />2. Alternatives and Analysis <br />The IBM Copier III was in the Administration Building Mailroom and was <br />replaced by an IBM Copier III, Model 60. This machine was not adequate <br />for the needs of the mailroom and has a history of excessive downtime. <br />The machine is considered obsolete and the maintenance contract is over <br />$200.00 per month or $2400.00 per year. <br />The Xerox 3450 was in Recording at the Court House and has been replaced <br />by a Savin which was purchased for approximately $4000.00. The cost to <br />repair the Xerox so it can be placed on a maintenance contract would cost <br />approximately $3000.00. The maintenance contract would be over $1000.00 <br />a year and would increase annually because this model is considered obsolete. <br />A new -copier adequate for any County Department can be purchased from the <br />State Contract between $1395.00 and approximately $5200.00. <br />Maintenance contracts on new copiers are substantially less -approximately <br />$300 - $700 per year. <br />3. Recommendation <br />It is recommended that both copiers be declared as surplus property so they <br />can be advertised and sold to the best bidder. <br />ON MOTION by Commissioner Lyons, SECONDED by <br />Commissioner Bird, the Board unanimously <br />declared the copiers listed above surplus <br />property so they can be advertised and sold <br />as recommended by staff. <br />10 <br />