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I APR 2 1986 Boost 64 FnUE 68 DISCUSSION RE SALE OF COUNTY CODE BOOKS Administrative Aide Liz Forlani reviewed the following memo: TO: Board of County DATE: April 2, 1986 FILE: Commissioners ' FROM: Liz Forlani Administrative Aide to BCC SUBJECT: REFERENCES: Sale of County Code Books and Supplements At the October 24th, 1985 meeting the Board approved ordering an additional 100 Municipal Code Books because the original 100 Books had been sold or used by County staff. Based on information we received from the Code Company we estimated the cost of the additional books to be approximately $7,200. Today we received the invoice and the price is $7,700. In 1974 the Board set a fixed charge to the public who wished to purchase the Code Books at $75.00. At this time, $75.00 does not cover the full cost to purchase the books,, nor does it take into account the handling, distribution and billing involved. When a Supplement comes in, it takes one person (from the Finance Department) approximately 20 hours to distribute the Supplements to in-house personnel and the public. They also handle the billing and receipt of payment from the public. Currently, .the charge to the public for the Supplement is the total cost of the Supplement divided by 100, but here again there is no charge for handling, distribution or billing. RECOMMENDATIONS: It is suggested that the charge to the public to purchase the- Code Books with up-to-date supplements be the total cost divided by 100 which in this case is $77.00. Added to that cost should be an administrative charge of 15% which is a standard administrative charge used by County Departments. It is also suggested that the charge to the public to purchase the Supplements be arrived at by dividing the total cost of the Supplements by the number of Supplements received, which is now 200, and adding an administrative charge of 15%. It is further suggested that Code Books now issued to in-house personnel and other governmental agencies be returned to Department Heads when an employee leaves County employment and it be reissued when another person is hired to fill that position. SUMMARY: 1. Sell Books and/or Supplements on a per unit cost basis plus a 15% administrative cost; or 2. Continue as we have in the past at $75.00 per Book, and Supplements on a per unit cost. 3. Policy procedure be established regarding return of Code Books by County personnel on termination of employment. 68