11/17/2015 (4) - Laserfiche WebLink

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INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT TO: THROUGH: THROUGH: FROM: DATE: SUBJECT: Honorable Board of County Commissioners Joseph A. Baird, County Administrator John King, Director Department of Emergency Services coir Maria Resto, Radiological Emergency Analyst/Radio System Manager November 9, 2015 Request for Sole Source to Communications Inc. for the 800 MHz Communications System Master Service Agreement It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: Since the completion of the 800 MHz radio system project in 1996, Communications International Inc., the factory certified regional service partner of the manufacturer, has provided the daily maintenance for the radio system. On March 1, 2011, the Board designated Communications International as the County's Sole Source Provider for the 800 MHz Communications System Service. To guarantee continuity of essential services, the County requires Communications International to have certified service technicians available twenty-four (24) hours a day for immediate repairs. Communications International is the only regional vendor qualified to perform the maintenance and repairs. The approved contract for FY 2010/2011 (Contract Number CII -I0-146) provided for renewal or extension of the contract in one (1) year increments for a total of five (5) years upon mutual consent of the parties. The renewal options for the FY 2010/2011 contract have been exhausted and a new contract is needed for FY 2015/2016 The terms and conditions of the proposed contract will remain the same as the previous one with increases/decreases in annual maintenance costs only due to South Urban Consumer Price Index (CPI) adjustments. The proposed FY 2015/2016 contract for the communication system backbone infrastructure maintenance totals $303,602.52 70