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Indian River County Interoffice Memorandum Office of Management & Budget Consent Agenda To: From: Date: Subject: Members of the Board of County Co Jason E. Brown Director, Office of an. gem=nt & Budget November 6, 2015 Miscellaneous Budget Amendment 003 — Sheriff's Office Rollover Request oners Description and Conditions The County Budget Office has received a request from the Sheriff (see attached letter dated November 10, 2015) to return a portion of excess fees that were returned to the County on October 31, 2015. A Targe portion of these fees were for ongoing capital projects. During last year, the County provided funding for the new hangar ($136,900) and jail lobby expansion ($111,455) from law enforcement and corrections impact fees. These fees were encumbered, but not all funds were expended at the end of the fiscal year. Per Finance Department requirements and Florida Statues, the unexpended funds had to be returned to the County on October 31st. The Sheriff has committed funds to these ongoing projects and County staff recommends returning these remaining funds to the Sheriff for the hangar ($89,177) and jail lobby ($90,935). The Sheriff has also requested a return of General Fund excess fees to provide additional funding for the hangar project ($200,000) and the jail lobby expansion ($225,000). Staff recommends funding these expenses from Optional Sales Tax rather than General Fund dollars. The County has generally funded such capital projects with Optional Sales Tax, Impact Fees, Grants and other available revenue sources in an effort to minimize the burden on ad valorem taxes. On February 17, 2015, the Board of County Commissioners approved funding several requested repairs and capital items at the jail in the amount of $132,109. The General Fund provided $15,480 for the jail food hatch project, and Optional Sales Tax provided $116,629 for the replacement of boilers in Building C and refurbishment of showers in Buildings B and D. The jail food hatch project and the shower project were not completed by yearend. Therefore, the Sheriff has requested that the County return unexpended excess fees for these projects. Staff recommends funding this request, with $15,480 from the General Fund and $16,456 from Optional Sales Tax. The Sheriff has also requested funding for the Mental Health Court in the amount of $262,669.91. County staff needs additional time to evaluate this request, and we intend to present a separate item to the Board on this matter at a later date. 96