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,01-*.., <br />BOARD OF COUNTY COMMISSIONERS <br />Ty AL- ,:'.- <br />INDIAN RIVER COUNTY, FLORIDA <br />� ;l-`-' . ,'� <br />Purchasing Policies and Procedures <br />*. `'• *i <br />..__ifs, <br />`Ri.- <br />Manual Updated December 8, 2015 <br />4. COMPETETIVE SELECTION — BIDS <br />4.1 AT OR ABOVE THE MANDATORY BID THRESHOLD <br />The Mandatory Bid Threshold is $25,000. Except as set forth in applicable law or this <br />manual, commodities or services having an estimated value in excess of the mandatory bid <br />threshold shall be procured through competitive sealed bidding; provided that the County <br />Administrator shall be authorized to enter into a procurement transaction up to $50,000, without <br />competitive selection, unless otherwise required by applicable law; and provided further that the <br />Board shall be authorized to approve a procurement transaction in excess of $50,000, without <br />competitive selection, unless otherwise required by applicable law. A procurement transaction <br />shall not be artificially divided so as to circumvent the mandatory bidding process. <br />4.2 BIDDING PROCEDURES <br />A. Requisition. The Originating Department shall enter an electronic requisition in <br />MUNIS for approval by the Office of Management and Budget for availability of funds. The <br />requisition shall include a description of the commodity or service. Upon receipt of the approved <br />requisition, the Purchasing Division shall contact the Originating Department and provide a bid <br />number. This number shall be included on all specifications and bid documents. <br />B. Bid Documents. The Originating Department shall provide the Purchasing Division <br />with a copy_ of specifications and bid documents. The Purchasing Manager shall review the <br />specifications and bid documents to ensure that the specifications do not unduly restrict open and <br />free competition, and do promote standardization of commodities. <br />C. Public Notice. Public notice of the invitation for bids shall be given a reasonable <br />time prior to the date set forth in the bid documents for the opening of bids. Such notice may <br />include publication in a newspaper of general circulation and posting on the internet. <br />D. Addenda. Addenda to the bid documents shall be provided to all bid document <br />holders of record by the Originating Department, the consultant or DemandStar (or similar <br />provider), as applicable. A copy shall be provided to the Purchasing Division for its records. <br />E. Bid Opening. <br />1. Time of Receipt. Bids must be received by the Purchasing Division no later <br />than the time and date stated in the invitation for bids. Bids received after this time shall <br />not be considered. <br />14 <br />76 <br />