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b. Bid Amendments after Opening. After bid opening, bidders may not <br />amend their bid. Bids shall remain in effect and binding upon the bidder for a <br />period of sixty days, or such other time period specified in the bid documents. <br />4.3 AWARD <br />A. Award Authority. A bid shall be awarded by written notice to the lowest <br />responsible and responsive bidder. Awards not exceeding $25,000 may be awarded by the <br />Purchasing Manager; awards not exceeding $50,000 may be awarded by the County <br />Administrator; and, awards exceeding $50,000 shall be awarded by the Board. The Board is <br />authorized to waive technicalities and irregularities and to reject any and all bids, or any portion of <br />a bid. After an award is made, the Purchasing Manager shall issue a purchase order or a "Notice <br />of Award" as applicable. If, within 60 days after bids are opened, or within such other time period <br />specified in the bid documents, the bid of the lowest responsible and responsive bidder is <br />withdrawn or not honored, the County may award the bid to the next lowest responsible and <br />responsive bidder. After 60 days or such other time period specified in the bid documents, the <br />Board may award to the next lowest responsible and responsive bidder only if the next lowest <br />responsible and responsive bidder agrees, in writing, to extension of the bid price for the <br />additional period of time. These processes may be repeated until an award is made to a <br />responsible and responsive bidder. <br />B. Tie Bids. If two or more bidders are tied, in accordance with section 287.087 of the <br />Florida Statutes, preference shall be given to the bidder with a Dru&,Free Workplace Program. In <br />cases where at least two tied bidders each have a Drug Free Workplace Program, preference shall <br />be given to the bidder having an office or facility in Indian River County. If consideration of such <br />factors does not resolve the tie, the Board shall determine the most responsible bidder based <br />upon any other relevant factors. <br />C. Price Adjustment. Where appropriate, contracts may be awarded with a provision <br />for upward or downward price adjustments, provided such adjustments were part of the bid <br />documents. <br />D. Cancellation after Award. The Board may cancel a bid award at any time prior to <br />execution of the contract by all parties, including the County. <br />4.4 ADDITIONAL REQUIREMENTS FOR CONSTRUCTION AND PUBLIC WORKS <br />CONTRACTS <br />A. Bid Package Preparation. <br />1. For In -House Projects. For projects managed in-house, the Originating <br />Department shall provide all necessary specifications to the Purchasing Division for <br />inclusion in a bid package. A sample contract shall be included in the bid documents if <br />provided by the Originating Department. A complete packet of all bid documents including <br />the original specifications and standardized terms and conditions shall be provided by the <br />Originating Department to the County Attorney for approval. A copy of the bid documents <br />16 <br />78 <br />