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5. COMPETITIVE SELECTION — RFP/RFQ
<br />5.1 REQUEST FOR PROPOSAL (RFP)
<br />If it is not practical or advantageous to procure any specific commodity or service by competitive
<br />sealed bidding, a request for proposals may be used.
<br />A. RFP Process. An RFP is characterized by a description of the desired objective and a
<br />statement of evaluation criteria. RFPs may include a request for price, to be considered in
<br />accordance with the evaluation criteria. Except as modified by applicable law or this manual, RFPs
<br />shall be advertised, received, opened and processed, and shall be corrected, withdrawn and
<br />cancelled, in the same manner as bids discussed in section 4.
<br />1. Evaluation Criteria. The RFP shall state the evaluation criteria and the
<br />relative importance of each evaluation criterion, including price, if applicable. Only criteria
<br />set forth in the request may be used to evaluate the proposals submitted.
<br />2. Evaluation Committee. An evaluation committee shall be appointed by the
<br />County Administrator. The Evaluation Committee shall be comprised of not less than three
<br />and not more than seven members. A majority of members shall constitute a quorum.
<br />3. Review of Proposals. The Evaluation Committee shall review all proposals
<br />submitted in response to the RFP, and shall make a recommendation for award, based
<br />upon the evaluation criteria.
<br />4. Non -Public Proceedings of the Evaluation Committee. If the Evaluation
<br />Committee (a) meets to discuss negotiation strategies, or (b) meets with a proposer for the
<br />purpose of hearing a presentation, conducting discussions and asking questions, or
<br />conducting negotiations, such meetings may, at the election of the County, be held in
<br />private; provided, however, that a complete recording shall be made of any non-public
<br />portion of the meetings, and no portion of the non-public meetings shall be held "off the
<br />record." The recording of the non-public portion of the meetings shall be considered a
<br />public record, under chapter 119, Florida Statutes, which is exempt from production to the
<br />public until such time as the County provides notice of an intended decision, or until 30
<br />days after opening of the proposals, whichever occurs earlier.
<br />5. Negotiation of Proposals. The County may negotiate with any proposer to
<br />revise, value engineer, etc any proposal, provided the revisions do not amount to a
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<br />BOARD OF COUNTY COMMISSIONERS
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<br />INDIAN RIVER COUNTY, FLORIDA
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<br />Purchasing Policies and Procedures
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<br />Manual Updated December 8, 2015
<br />5. COMPETITIVE SELECTION — RFP/RFQ
<br />5.1 REQUEST FOR PROPOSAL (RFP)
<br />If it is not practical or advantageous to procure any specific commodity or service by competitive
<br />sealed bidding, a request for proposals may be used.
<br />A. RFP Process. An RFP is characterized by a description of the desired objective and a
<br />statement of evaluation criteria. RFPs may include a request for price, to be considered in
<br />accordance with the evaluation criteria. Except as modified by applicable law or this manual, RFPs
<br />shall be advertised, received, opened and processed, and shall be corrected, withdrawn and
<br />cancelled, in the same manner as bids discussed in section 4.
<br />1. Evaluation Criteria. The RFP shall state the evaluation criteria and the
<br />relative importance of each evaluation criterion, including price, if applicable. Only criteria
<br />set forth in the request may be used to evaluate the proposals submitted.
<br />2. Evaluation Committee. An evaluation committee shall be appointed by the
<br />County Administrator. The Evaluation Committee shall be comprised of not less than three
<br />and not more than seven members. A majority of members shall constitute a quorum.
<br />3. Review of Proposals. The Evaluation Committee shall review all proposals
<br />submitted in response to the RFP, and shall make a recommendation for award, based
<br />upon the evaluation criteria.
<br />4. Non -Public Proceedings of the Evaluation Committee. If the Evaluation
<br />Committee (a) meets to discuss negotiation strategies, or (b) meets with a proposer for the
<br />purpose of hearing a presentation, conducting discussions and asking questions, or
<br />conducting negotiations, such meetings may, at the election of the County, be held in
<br />private; provided, however, that a complete recording shall be made of any non-public
<br />portion of the meetings, and no portion of the non-public meetings shall be held "off the
<br />record." The recording of the non-public portion of the meetings shall be considered a
<br />public record, under chapter 119, Florida Statutes, which is exempt from production to the
<br />public until such time as the County provides notice of an intended decision, or until 30
<br />days after opening of the proposals, whichever occurs earlier.
<br />5. Negotiation of Proposals. The County may negotiate with any proposer to
<br />revise, value engineer, etc any proposal, provided the revisions do not amount to a
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