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Ms. Garramone has requested that the County allow 12 months for the HOA to pay its share to the
<br />County. To that end, attached for the Board's approval is a proposed agreement between the County and
<br />the St. Christopher's Harbor HOA to establish terms for the HOA's cost -share payment, written to
<br />account for the HOA's request for a 12 month payment timeframe.
<br />ANALYSIS
<br />The following table provides a summary of overall Head Island project costs, as presented to the Board at
<br />its August 18, 2015 meeting.
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<br />HeadcI_sland Channel R:estoratto it., �DWaterwa. s Asst tance.Pr. raro;
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<br />Project Element
<br />Estimated
<br />Cost
<br />FIND Cost
<br />(25%)*
<br />County Cost*
<br />St. Christopher
<br />Harbor HOA
<br />Design and permitting
<br />$38,000*
<br />N/A
<br />N/A
<br />$38,000*
<br />Public boat landing
<br />$10,000
<br />$2,500
<br />$7,500
<br />N/A
<br />TSI payment for work
<br />performed (exotics treatment,
<br />channel/breach vegetation
<br />clearing, siltation control,
<br />mobilization)
<br />$31,499
<br />$7,874
<br />$23,625
<br />N/A
<br />Channel/breach completion
<br />under re -bid (CO Services
<br />Contract)
<br />$153,965.41
<br />$23,924.75
<br />$84,155.95
<br />$45,884.71
<br />Project management,
<br />engineering oversight (CO
<br />Services Contract)
<br />$5,805.00
<br />$1,451.25
<br />$4,353.75
<br />N/A
<br />TOTAL
<br />$239,269.41
<br />$35,750*
<br />$119,634.70*
<br />$83,884.71
<br />*County cost adjusted to reflect 50% of total project costs. Design and permitting costs are not covered under the FIND cost -
<br />share grant project; the total FIND grant amount is capped at $35,750 (25% of original project cost estimate).
<br />As indicated in the proposed agreement, the St. Christopher Harbor HOA is to pay $45,884.71 towards
<br />the $159,770.41 cost of the CO Services contract, with the remainder of the CO Services contract cost to
<br />be paid with FIND grant funds ($25,376.00) and with County use of Florida Boating Improvement Funds
<br />($88,509.70).
<br />The proposed agreement formalizes the commitment of the St. Christopher's Harbor HOA to pay its
<br />share of costs for the Head Island improvements project. Given the limited number of HOA members
<br />(14) and the amount of funding that the HOA has already spent and is committed to spend towards the
<br />overall project, staff thinks it is reasonable to allow a 12 month timeframe for the HOA to pay its share of
<br />costs, as set forth in the proposed agreement (see Attachment #2).
<br />Funding
<br />Since the project results in boating improvements, the County's Florida Boating Improvement Fund was
<br />previously identified as the County's appropriate funding source for this project, including for the
<br />County's $88,509.70 share of the CO Services, LLC contract work.
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