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MAY 21 1986 BOOK 64 FADE 471 <br />TO: The Honorable Members DATE: May 13, 1986 FILE: <br />of the Board of County <br />Commissioners <br />THRU: Michael Wright <br />County ndministr,at r <br />SUBJECT: Bid #291 <br />THRU: H. T. "Sonny" n Law Library Shelving <br />Director, Genera S rvices <br />y n Williams <br />FROM: Superintendent REFERENCES: <br />Buildings & Grounds <br />DESCRIPTION AND CONDITIONS <br />The Board of County Commissioners authorized staff to seek bids for a <br />mobile shelving system at the meeting of March 26, 1986. Originally <br />staff projected the cost of a system to handle all books presently in <br />the library to be in the neighborhood of $35,000 to $40,000. <br />Authorization was given to bid the equipment, but not to exceed <br />$20,000. <br />ALTERNATIVES AND ANALYSIS <br />Bids were received on April 29, 1986, from seven (7) vendors. <br />Specifications were written so as to allow each vendor to design the <br />most economical and efficient layout for the space available. Bids <br />.ranged in price from the low bid of $20,291.49 to $48,167.00. <br />Specifications included a request for 2,500 lineal feet of shelving, <br />the amount required for all books presently housed, with <br />approximately two to.three years growth allowed. All systems were to <br />be expandable and capable of being moved or relocated. <br />The low bid was submitted by TAB Products Company of Longwood, <br />Florida, with a delivery interval of eight to ten weeks. TAB <br />proposed to reuse fifty-five of the existing shelving units presently <br />in place. They will be incorporated in the mobile system which <br />ultimately reduces the total cost of the system. <br />TAB submitted references for similar systems installed locally <br />including the Indian River Memorial Hospital, which reported that <br />their system has been in place for three to four years with <br />essentially no problems and they are very satisfied. <br />The Indian River County Property Appraiser's Office is very pleased <br />with their system provided by TAB. <br />Staff was authorized for bids not to exceed $20,000. However, <br />considering the low bid of $20,291.49 will outfit the entire library, <br />staff recommends the entire system be considered for purchase. <br />RECOMMENDATIONS <br />Staff recommends approval of Bid #291 in the amount of $20,291.49 be <br />awarded to TAB products. This will require a budget amendment for <br />$20,300 from 106-901-581-99.91 Court Facility reserves for <br />contingency to 106-901-516-66.41 Office furnishings and equipment. <br />14 <br />