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INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services To: The Honorable Board of County Commissioners Thru: Joseph A. Baird, County Administrator From: Michael C. Zito, Assistant County Administrator Date: January 26, 2016 Subject: Rental Agreement Proposal for Hobart Baseball Fields. RECREATION IdC3� BACKGROUND: The Hobart Ballfield Complex was acquired by Indian River County in 1967 by Dedication from the Trustees of the Internal Improvement Fund for recreational purposes. The facility has been developed to include two baseball fields, one at high school dimensions and the other at youth dimensions. It is primarily utilized by the public on a first come first served basis. It is also utilized by the County Recreation Division on a limited basis. It is available to the public by reservation at the rate of $20 per hour per field and $20 per hour for lights. Historically, public demand for the reservation system has been low and the facility has not been attractive to Indian River County's growing sports tourism industry. In fiscal year 2014/2015, the facility generated a total of $643.80 in rental revenue. DESCRIPTION AND CONDITIONS: The Baseball Club of the Treasure Coast is a 501(c)(3) Nonprofit Association dedicated to the development of competitive travel baseball teams in Indian River County (the "Club"). They manage 4 organized baseball teams serving approximately 50 players ranging in age from 9 to 13. The Club is proposing a commitment to rent the fields for a minimum of 300 hours annually for up to 5 years at a reduced rate that reflects a 50% volume discount off of the standard rental rate. They also propose to construct permanent improvements which will inure to the ownership of the County. The Club proposes to be granted credit toward the rent due for each verified expenditure by the Club toward capital improvements made and funded by the Club. Rent is to be reconciled monthly. ALTERNATIVES AND ANALYSIS: The proposed Rental Agreement includes an initial two year term with 3 annual renewals at a reduced rate of $10 per hour / per field, and $10 per hour for lights. It allows for a temporary suspension of the term should the County endeavor to renovate or expand the facility. The Agreement requires that all improvements shall first be approved by the Recreation Manager to be in the best interests of the public and that all improvements shall be owned by the County. Under the Agreement, the County reserves the right to utilize and charge a fee for the public to utilize the improvements during after the term of the Agreement. The Agreement leaves approximately two thirds of the facility's prime time rental capacity available to the public. 100