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INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: January 28, 2016 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Aw Subject: 45th Street Watermain Replacement- Change Order No.3. DESCRIPTIONS AND CONDITIONS: On July 7, 2015 the Board of County Commissioners (BCC) approved the award of Bid No. 2015040 in the amount of $1,306,877.14 to Sunshine Land Design, Inc., for the 451h Street Beautification Project. On December 1, 2015 the BCC approved Change Order No.1 and -2 for a total sum of $580,085.24. The subject project is administered by Public Works. Change Order No.1 is to replace five (5) failing culverts crossing 45th Street at various locations for an amount of $313,783.32 and Change Order No.2 was to replace the existing AC watermain for a lump sum amount of $266,301.92. ANALYSIS: The scope of work performed under Change Order No.2 did not include approximately 500 -LF of AC pipe to the west of the termination. Given the age of the infrastructure, material type and that the existing main will be under the new pavement, it is pragmatic for the Department of Utility Services to have the existing AC main replaced with the current project. Furthermore, it is reasonable to have the new main (PVC/HDPE ) installed away from the new roadway and landscape at this time with the same Contractor and minimize further interruption of service to our customers in this area. This addition will replace all of the existing AC watermain from 32nd Avenue west along 45th Street. There still remains approximately 1500 -LF of AC main to the east that will need to be replaced at a later date. Also, part of the subject change order is to correct a deficiency at 29th Ct and 451h Street. Staff from the Department of Utility Services met with the Contractor performing the 45th Street beautification improvements and discussed our intentions and requested a price proposal. Sunshine Land Design, submitted a price proposal on January 27, 2016 for a lump sum amount of $46,387.63 to perform the above described work. The additional work may add fifteen (15) additional days to the contract. The contractor has stated that the additional work will not delay the culvert replacements but may delay the placement of the final lift of asphalt on the westbound lane. FUNDING: Funding for the 45th Street Watermain Replacement project is available in the Capital account in the Operating Fund. The Operating fund budget is derived from water and sewer revenues. 66