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• In order the receive payment for successfully conducting an authorized course, the Sub-recipient must provide the Division with the course materials and a roster sign-in sheet; additionally, the Sub-recipient must provide the Division with all receipts that document the costs incurred by the Sub-recipient in order to conduct the course" • For courses that are non-DHS approved training, sub-recipient must request approval to conduct training through the use of the Non-TED Form and provide a copy, along with email, showing approval granted for conduct. • For the conduct of training workshops, sub-recipient must provide a copy of the course materials and sign-in sheets • The number of participants must be a minimum of 15 in order to justify the cost of holding a course For questions regarding adequate number of participants please contact the FDEM State Training Officer for course specific guidance Unless the sub-recipient receives advance written approval from the State Training Officer for the number of participants, then the Division will reduce the amount authorized for reimbursement on a pro-rata basis for any training with less than 15 participants • The Sub-recipient must include with the reimbursement package a separate copy of the page(s)from the State (and County or Regional) MYTEP reflecting the training C. Procurement All procurement transactions will be conducted in a manner providing full and open competition and shall comply with the standards articulated in • 44 Code of Federal Regulation, Section 13 36, • Chapter 287, Florida Statues, and, • any local procurement policy The Division shall pre-approve all scopes of work for projects funded under this agreement. Additionally, the sub-sub-recipient shall not execute a piggy-back contract unless the Division has approved the scope of work contained in the original contract that forms the basis for the piggy-back contract. Also; in order to receive reimbursement from the Division, the sub-sub- recipient must provide the Division with a suspension and debarment form for each vendor that performed work under the agreement. Furthermore, if requested by the Division, the sub- sub-recipient shall provide copies of solicitation documents including responses and justification of vendor selection D. Piggy-backing The practice of procurement by one agency using the agreement of another agency is called piggybacking The ability to piggyback onto an existing contract is not unlimited The existing contract must contain language or other legal authority authorizing third parties to make purchases from the contract with the vendor's consent. The terms and conditions of the new contract, including the scope of work, must be substantially the same as those of the existing contract. The piggyback contract may not exceed the existing contract in scope or volume of goods or services An agency may not use the preexisting contract merely as a "basis to begin negotiations" for a broader or materially different contract. 30