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2016-003
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2016-003
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Last modified
3/8/2016 10:48:30 AM
Creation date
3/8/2016 10:48:26 AM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
01/12/2016
Control Number
2016-003
Agenda Item Number
8.Q.
Entity Name
Florida Division of Emergency Management
Subject
Community Emergency Responce Team
Sub-award and Grant Agreement
Alternate Name
CERT
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(10)RECORDS <br /> a. As required by 2 C F R §200 336, the Federal awarding agency, Inspectors General, <br /> the Comptroller General of the United States, and the Division, or any of their authorized representatives, <br /> shall enjoy the right of access to any documents, papers, or other records of the Sub-Recipient which are <br /> pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts The right <br /> of access also includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of <br /> interview and discussion related to such documents Finally, the right of access is not limited to the <br /> required retention period but lasts as long as the records are retained <br /> b As required by 2 C F R. §200 331(a)(5), the Division, the Chief Inspector General of <br /> the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the <br /> right of access to any documents, financial statements, papers, or other records of the Sub-Recipient <br /> which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts <br /> The right of access also includes timely and reasonable access to the Sub-Recipient's personnel for the <br /> purpose of interview and discussion related to such documents <br /> c. As required by 2 C F R §200 333, the Sub-Recipient shall retain sufficient records to <br /> show its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or <br /> consultants paid from funds under this Agreement, for a period of three (3) years from the date of <br /> submission of the final expenditure report. The following are the only exceptions to the three (3) year <br /> requirement: <br /> i. If any litigation, claim, or audit is started before the expiration of the three (3) <br /> year period, then the records must be retained until all litigation, claims, or audit findings involving the <br /> records have been resolved and final action taken. <br /> ii When the Division or the Sub-Recipient is notified in writing by the Federal <br /> awarding agency, cognizant agency for audit, oversight agency for audit, cognizant agency for indirect <br /> costs, or pass-through entity to extend the retention period <br /> iii Records for real property and equipment acquired with Federal funds must <br /> be retained for three (3) years after final disposition <br /> iv When records are transferred to or maintained by the Federal awarding <br /> agency or pass-through entity, the three(3) year retention requirement is not applicable to the Sub- <br /> Recipient <br /> v Records for program income transactions after the period of performance In <br /> some cases recipients must report program income after the period of performance Where there is such <br /> a requirement, the retention period for the records pertaining to the earning of the program income starts <br /> from the end of the non-Federal entity's fiscal year in which the program income is earned <br /> vi Indirect cost rate proposals and cost allocations plans This paragraph <br /> applies to the following types of documents and their supporting records indirect cost rate computations <br /> 6 <br />
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