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�giVE�P BOARD OF COUNTY COMMISSIONERS <br /> INDIAN RIVER COUNTY, FLORIDA <br /> A z <br /> Z Purchasing Policies and Procedures <br /> *�'LO ISA <br /> R Manual Updated March 15, 2016 <br /> 4. COMPETETIVE SELECTION— BIDS <br /> 4.1 AT OR ABOVE THE MANDATORY BID THRESHOLD <br /> The Mandatory Bid Threshold is $25,000. Except as set forth in applicable law or this <br /> manual, commodities or services having an estimated value in excess of the mandatory bid <br /> threshold shall be procured through competitive sealed bidding; provided that the County <br /> Administrator shall be authorized to enter into a procurement transaction up to $50,000, without <br /> competitive selection, unless otherwise required by applicable law; and provided further that the <br /> Board shall be authorized to approve a procurement transaction in excess of $50,000, without <br /> competitive selection, unless otherwise required by applicable law. A procurement transaction <br /> shall not be artificially divided so as to circumvent the mandatory bidding process. <br /> 4.2 BIDDING PROCEDURES <br /> A. Requisition. The Originating Department shall enter an electronic requisition in <br /> MUNIS for approval by the Office of Management and Budget for availability of funds. The <br /> requisition shall include a description of the commodity or service. Upon receipt of the approved <br /> requisition, the Purchasing Division shall contact the Originating Department and provide a bid <br /> number.This number shall be included on all specifications and bid documents. <br /> B. Bid Documents. The Originating Department shall provide the Purchasing Division <br /> with a copy of specifications and bid documents. The Purchasing Manager shall review the <br /> specifications and bid documents to ensure that the specifications do not unduly restrict open and <br /> free competition, and do promote standardization of commodities. <br /> C. Public Notice. Public notice of the invitation for bids shall be given a reasonable <br /> time prior to the date set forth in the bid documents for the opening of bids. Such notice may <br /> include publication in a newspaper of general circulation and posting on the internet. <br /> D. Addenda. Addenda to the bid documents shall be provided to all bid document <br /> holders of record by the Originating Department, the consultant or DemandStar (or similar <br /> provider), as applicable. A copy shall be provided to the Purchasing Division for its records. <br /> E. Bid Opening. <br /> 1. Time of Receipt. Bids must be received by the Purchasing Division no later <br /> than the time and date stated in the invitation for bids. Bids offered or received after this <br /> time shall not be considered. <br /> 14 <br />