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2016-040
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2016-040
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Last modified
3/17/2016 9:16:12 AM
Creation date
3/17/2016 9:16:09 AM
Metadata
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Template:
Official Documents
Official Document Type
Manual
Approved Date
03/15/2016
Control Number
2016-040
Agenda Item Number
8.F.
Entity Name
Indian River County Purchasing Dept.
Subject
Purchasing Manual
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applicable regulations, guidelines and standards. Any person who believes their rights have been <br /> violated should report such discrimination to the County's Title VI/Nondiscrimination Coordinator <br /> through the office of the County Attorney. <br /> 0. Ethics and Conflict of Interest. All County employees involved in any part of the <br /> procurement process are required to act in an ethical manner. Local policies addressing such <br /> practices may be found in the Administrative Policy Manual, AM-806.1, Conflicts of <br /> Interest/Ethics Code 104.06 (which supplements the requirements of F.S. Chapter 112) and <br /> County Code Section 105.08—Disclosure of Relationships. <br /> P. Protects Involving Federal Funding. When a procurement involves federal <br /> assistance or the expenditure of federal funds, the procurement and any resulting contract shall <br /> be conducted in accordance with any mandatory applicable federal laws and regulations, <br /> including 2 C.F.R. §200.318 through 326. <br /> Q. Cone of Silence. Potential bidders/respondents shall not communicate in any way <br /> with the Board of Commissioners, County Administrator or any County staff other than <br /> Purchasing personnel from the time of bid advertisement through and including bid award. Such <br /> communication may result in disqualification. <br /> 1.4 PURCHASING DEFINITIONS <br /> APPLICABLE LAW - Any local, state or federal law which applies to the transaction or issue at <br /> hand, as amended from time to time. If any specific statute or local law is cited in this manual, <br /> such reference shall be to the statute or local law, as amended from time to time. <br /> EMERGENCY - Any circumstance which creates a threat to public health, safety, welfare or <br /> property, or may result in substantial loss to the County. The term shall not be limited to <br /> officially-declared local, state or federal emergencies. In the absence of an officially declared <br /> state of emergency, the Purchasing Manager (for purchases up to $25,000), the County <br /> Administrator or the Board shall determine whether an emergency exists for procurement <br /> purposes. <br /> EMERGENCY PROCUREMENT — A procurement transaction necessitated by an emergency where <br /> the delay incident to compliance with this manual would be detrimental to the best interests of <br /> the County. <br /> INVITATION TO BID — A solicitation for fixed pricing to complete specified work or provide <br /> specified commodities or services. <br /> INVITATION TO NEGOTIATE (ITN) — A solicitation for proposals to determine a best value option <br /> to meet a specific goal or address a specific problem. The solicitation seeks one or more <br /> respondents with whom the County will negotiate for the procurement of commodities or <br /> contractual services. Unless otherwise identified in the individual solicitation, evaluation will be <br /> completed as outlined in Section 5.1, however negotiations with multiple firms may be <br /> conducted concurrently. <br /> 4 <br />
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