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INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director FROM: Kimberly Graham, P.E., County Traffic Engi SUBJECT: Consultant Proposal to Review and Advise on All Aboard Florida's 90% Plans and Final Plans DATE: February 10, 2016 BACKGROUND: On February 2, 2016, Rusty Roberts, Vice President of Governmental Affairs for All Aboard Florida ("AAF"), told the Indian River County Board of County Commissioners ("Board") that Indian River County ("County") should receive 90% construction plans for its railroad crossings by the end of February, 2016. In anticipation of receiving and reviewing AAF's 90% plans, County staff seeks Board permission to hire George Gavalla with Triad Railroad Consulting, LLC, to serve as a technical railroad safety advisor to the County. Mr. Gavalla has over 38 years of railroad safety experience. Over the past year, Mr. Gavalla has worked with both Martin County and St. Lucie County in reviewing and analyzing their respective 90% plans. As a point of reference, Mr. Gavalla's CV is attached for the Board's review. Attached for your review is the agreement to hire Mr. Gavalla to conduct an inspection of all the railroad crossings within Indian River County; to review any and all track and crossing plans submitted to the County by AAF; and to assist County staff with identifying and addressing any potential issues with the plans concerning safety, costs, etc., associated with the proposed construction and operation of AAF's proposed high-speed passenger railroad project. The agreement also includes an option for Mr. Gavalla to serve as an advisor to IRC on railroad safety, security and operational issues relating to the AAF project. As we have seen with Martin and St. Lucie Counties, it is not unusual for significant modifications to be made to project plans and proposals. Mr. Gavalla's services may be needed for other services including, but not limited to, reviewing modifications to track and crossing plans, participating in site visits, and reviewing AAF's proposed project in conjunction with the transportation of hazardous freight, including liquefied natural gas (LNG). Task 1 (inspection, plans review) of Mr. Gavalla's proposal is estimated to cost $31,050. Task 2 (rail safety advisor) services, if utilized, would be determined at a later date. FUNDING: Funding is available from the General Fund/County Attorney/Other Professional Services/All Aboard Florida (AAF) (Account Number 00110214-033190-15023). FAPublic Works\Luanne MWgenda Items\Consultant Review on AAF Plans BCC 02-10-16.doc