Laserfiche WebLink
CONSENT AGENDA <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: February 26, 2016 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Joseph A. Baird, County Administrator <br />Jason E. Brown, Budget Director <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Rejection of Bid 2016022 — Collection of Household Hazardous Waste and <br />Electronic Waste <br />BACKGROUND: <br />The Solid Waste Disposal District (SWDD) requested the solicitation of sealed bids for the collection <br />of household hazardous waste (HHW) and a -waste from the landfill. SWDD is currently utilizing <br />cooperative purchase through bids awarded by other entities to facilitate the collection. While <br />Demandstar notified 646 subscribers of the bid, only two bids were received, and one of those was <br />disqualified for failure to provide a bid bond. <br />ANALYSIS: <br />The single bid determined to be initially responsive was submitted by EQ of Florida, dba US Ecology, <br />Inc. (the vendor currently collecting our HHW) and appeared excessively high. Upon review, staff <br />realized the quantities provided in the line item bid form as "monthly" were actually representative <br />of our anticipated annual need. This overstatement of our expected level of service was likely a <br />factor in the limited number of responses received. <br />The certification requirements for the two types of waste hauling are not the same, and several <br />vendors questioned whether our intention was to award to a single or multiple firms, and if they <br />would be disqualified if they submitted a bid on only one of the two hauling types. SWDD's intent <br />to award either one or two contracts from the bid was provided by addendum to the 22 vendors <br />that had obtained the bid documents. Some vendors may have already decided not to respond <br />because they anticipated a single award and/or did not meet the more stringent requirements for <br />HHW handling. Staff expects this confusion also led to the lack of response. <br />To ensure fair and open competition, as well as ensure the SWDD receives competitive bids for these <br />services, staff suggests the most appropriate action is the rejection of this bid and re -issuance of the <br />hauling bids separately and with corrected estimated quantities. <br />70 <br />