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13 INVITATIONS TO BID WERE SENT OUT. 5 BIDS WERE RECEIVED <br />INCLUDING 3 NO BIDS. <br />2. ALTERNATIVES AND ANALYSIS: <br />THE LOW BID MEETING SPECIFICATIONS WAS SUBMITTED BY A.A. FIRE <br />EQUIPMENT FOR THE PRICE OF $10666.00 INCLUDING A COMPLETE <br />MAINTENANCE AGREEMENT AND ADDITIONAL CONDUIT LINE. THIS BI <br />IS ABOVE THE PRELIMINARY ESTIMATE OF $5500.00 RECEIVED BY SO( <br />DEAN AS CONTRACT ADMINISTRATOR. <br />THE CONTRACTOR WHO ORIGINALLY ESTIMATED THIS JOB (ALL AMERICAN <br />FIRE AND SAFETY) DIDN'T BID DURING THE FORMAL BIDDING PROCEDURE. <br />WE HAVE CALLED HIM AND ASKED WHY HE DIDN'T BID. HE SAID, <br />"HE WAS UNABLE TO MEET THE COUNTY'S MINIMUM INSURANCE <br />REQUIREMENTS CONTAINED IN THE FORMAL BID." <br />THERE ARE TWO CHOICES: <br />A).ACCEPT THE LOW BID FROM A.A. FIRE EQUIPMENT AS IT STANDS AND <br />PROCEED WITH THE JOB. <br />B).REBID WITHOUT OUR MINIMUM INSURANCE REQUIREMENTS. <br />3. RECOMMENDATION AND FUNDING: <br />STAFF RECOMMENDS THAT INSURANCE NOT BE WAIVED FOR THIS PROJECT <br />BECAUSE OF THE IMPORTANCE OF THIS SYSTEM AND BECAUSE OF THE <br />WORKING CONDITIONS AT THE WORK SITE. THIS SYSTEM MUST BE <br />INSTALLED ON TOP OF A ROOF OVER THE GAS PUMPS. IF THE SYSTEM <br />FAILS TO WORK IN THE FUTURE AS A RESULT OF AN INSTALLATION <br />PROBLEM AND FIRE RESULTS IN DAMAGES TO THE COUNTY A PROPERLY <br />INSURED CONTRACTOR IS A NECESSITY. <br />AWARD SHOULD BE MADE TO THE LOW RESPONSIVE BIDDER WHO IS FULLY <br />INSURED. <br />BUDGETARY FUNDING HAS BEEN CONFIRMED FOR EXPENDITURE FROM <br />SHERIFF'S ADMINISTRATION BUILDING FUND <br />STAFF REQUESTS AUTHORIZATION TO PROCEED. <br />Chairman Scurlock pointed out that even though All American <br />Fire and Safety apparently are unable to meet our minimum <br />insurance requirements, they are state certified. He wished to <br />know what the other vendor has that is worth $5,000 more. <br />Administrator Balczun advised that our recommended minimum <br />on property damage liability for other than automobiles is <br />$500,000 for each accident and one million in the aggregate. All <br />American has only $50,000 coverage per accident. They also do <br />not have XEU property damage liability (explosion, collapse and <br />underground damage) nor do they have any indemnification rider or <br />fire and extended coverage insurance; there are some very <br />substantial differences. <br />Considerable debate followed as to whether or not to waive <br />the insurance requirements, with the Administrator emphasizing <br />51 <br />APR 12 1988 <br />BOOK 72 "F'AGE 67 <br />