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K. Authorization for Entering Negotiations w/Consultant for Historic Survey The Board reviewed memo from Staff Planner David Nearing: TO: William G. Collins II DATE: Acting County Administrator DEPARTMENT HEAD CONCURRENCE: October 25, 1988 'o.ert M. Keat g, . P SUBJECT: Director, Communit Development Department FILE: AUTHORIZATION FOR ENTER- ING NEGOTIATIONS WITH CONSULTANT FOR HISTORIC SURVEY FROM:David C. Nearing t(°/%% REFERENCES: Staff Planner It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of November 1, 1988. DESCRIPTION & CONDITIONS In February 1988, Indian River County was awarded a federal grant in the amount of $12,500 for the purpose of conducting a survey of historic resources within the unincorporated portions of the county. The county will provide matching funds in the form of in -kind -services. On September 6, 1988, the Board of County Commissioners authorized staff to enter into an agreement with the State Bureau of Historic Preservation, which is administering the grant on behalf of the Federal Government. Persuant to this agreement, the planning staff distributed Requests For Proposals (RFP) to various professional consultants in the field of historic research. As a result of this RFP, the staff received only one proposal; this was submitted by Historic Property Associates, Inc. of St. Augustine, Florida. ALTERNATIVES & ANALYSIS The fact that response to staff's RFP was so limited was not unexpected. Because very few consultants meet the criteria established by the state and federal governments for such consultants, receiving only one proposal is not uncommon. This has been confirmed by the State Historic Bureau staff. In reviewing the single proposal, staff has found that this consultant appears to meet all qualifications and objectives set forth under the RFP as well as state and federal guidelines. In checking the candidate's credentials with the State Bureau of Historic Resources, staff has found that this consultant comes highly regarded by'state staff. While it is unusual for only one firm to respond to a county RFP, the staff feels that the specialized nature of this project warrants consideration of the sole respondent. CONCLUSION AND RECOMMENDATION Based on staff's analysis of the consultant's proposal and credentials, staff feels that this consultant will meet the needs of the county for purposes of the historic survey. Staff recommends that the Board of County Commissioners authorize staff to enter into contract negotiatations with Historic Property Associates, Inc., for the purpose of conducting a survey of historic resources in Indian River County. NOV 11988 17 75 PGE 17