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4/01 2 419 BOOK APPROVAL OF COMPREHENSIVE PLAN HOUSING ELEMENT PREPARATION CONTRACT WITH GEE & JENSON The Board reviewed the following memo ,dated 1/17189: TO: James Chandler County Administrator FROM: Robert M. Keating, AICP /WK Community Development Director DATE: January 17, 1989 SUBJECT: REQUEST TO APPROVE COMPREHENSIVE PLAN HOUSING ELEMENT PREPARATION CONTRACT WITH GEE & JENSON It is requested that the information herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of January 24, 1989. DESCRIPTION & CONDITIONS: In the Planning Department's FY 1988-1989 budget, the Board of County Commissioners approved $50,000 for comprehensive plan preparation consulting services. These funds were approved to provide additional resources to assist the staff in preparation of the plan. Appropriation of these funds reflected the fact that the staff was falling behind in comp plan preparation because of day-to-day work and staff vacancies. To provide maximum flexibility in choosing consultants, the staff conducted a selection process which ranked consultants by planning category, rather than by specific projects. On November 15, 1988, the Board of County Commissioners approved the consultant rankings recommended by the consultant selection committee. Gee & Jenson was the firm ranked first in the general planning category. ALTERNATIVES & ANALYSIS: In assessing how best to use the available consulting resources, the staff evaluated the progress made up to this point on each' required plan element. Based upon this analysis, the staff determined that the housing element would be the best plan segment to have consultants prepare. Since Gee & Jenson was the firm selected first in the general planning category, the staff negotiated with Gee & Jenson on development of the county housing element. Using state planning requirements as a guide, a housing element work program was prepared, and a proposed contract agreement was negotiated. As proposed, Gee & Jenson would prepare the housing element for $16,500 (including a maximum of $500 for reimbursable expenses). This reflects use of various data and information compiled by the staff. Given the work to be done and the timeframe, the staff feels that the proposed contract is reasonable. RECOMMENDATION: The staff recommends that the Board of County Commissioners approve the proposed contract and authorize the chairman to sign it. 41