6/27/1989 - Laserfiche WebLink

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BOOK 7 f.�Gt 4° turn -key vendor. We do have the proposal and the model agreement they submitted in front of us now. He believed we also have a model from Seminole County. Commissioner Scurlock continued to stress that he couldn't understand why staff would not track both systems and negotiate with both which he felt would give us some advantage in negotiations. Mrs. Powell advised that they went to Volusia and Seminole Counties and saw both systems; they have talked with other libraries but only saw one system of each. Commissioner Bird noted that the Libraries do not have a computer system now and everything is done manually. He wished to know what the computer system actually will do for them. Mrs. Powell explained that the computer system will handle inventory control - check-in and check-out items - record's management - administration - acquisition, etc. It will track everything they order to avoid duplication and have serials control, which is magazines and newspapers, and that is a massive job. It also will keep track of overdue books and fines. Commissioner Bird asked if the people on the desk will be able to use the system, and Commissioner Eggert assured him that it is so "user friendly" even she can use it. Commissioner Scurlock stressed that he is trying to be consistent. He just spent 8 weeks trying to get a computer for Utilities that was approved in the budget and that an RFP went out for, and we finally approved it today. Now, we are making a purchase of a $240,000 computer that we have 2 firms where we have only made 2 visitations and a couple of phone calls and we are not doing an RFP that was going to cost $10,000 because it seems we have the internal knowledge all of a sudden to make this decision. Administrator Chandler pointed out that we spent funds last year to get a consultant on board to give us some recommendations and guidance. RMG did not recommend a specific firm, but they 106