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J U L 19 1999BOoK '77 r.,l. 358 JAIL PHASE II - DETENTION ELECTRONICS General Services Director Dean reviewed the following: DATE: July 17, 1989 TO: James E. Chandler County Administrator FROM: H. T. "Sonny" Dean, Directojfl� Department of General Serys SUBJ: Indian, River County Jail phane Il Detention Electronics On June 20, 1989, this writer made a recommendation to the Board of County Commissioners to proceed with hiring a detention electronics engineer to design a system that would function properly in the subject facility. This recommendation was based on: 1. Present equipment failure to perform as designed. 2. Past non-performance by the contractor to make the necessary repairs. 3. Recommendation of the architect, W. R. Frizzell. 4. County's liability with the equipment as presently installed. This phase of the jail was turned over to the County on January 15, 1988. We had one year warranty on the equipment. The contractor and sub -contractors were notified verbally several times and in writing on May 10, 1988 of problems with equipment failure. At the June 20 meeting Neil Schopke, contractor for Phase II, and a representative from Electronic Control Systems, Inc. request three weeks to install some new panels on the console and make the necessary repairs. The Board authorized this additional time for the contractor. On July 14, 1989 this writer made an inspection of the facility to ascertain the repair of the electronic system. There were thirty-nine (39) items that were not functioning properly. A list of these items were given to Dean and Associates representative on site, who was working on the various systems. Among the problem areas was the F. E.A.R. (Fire Emergency Automated Response) system that controls the sprinkler and smoke exhaust functions within the facility. On Monday, July 17, 1989 this writer made another inspection to ascertain the progress of work on the electronic systems. An inventory indicates that there are still thirty-nine items that do not function properly. Dean and Associates personnel were still on the scene working. It is my opinion that this system will never function as designed without some major designed changes based on the historical record of problems and comments made by various personnel working on the electronics. It is also felt that the County has a tremendous liability with jail staff as well as the inmates of the facility. Without the F. E. A. R. system operating properly smoke cannot be exhausted if we should 28