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FEB 2 ! 1990 QooK 79 Fr�r 412 <br />TO: Board of County Commissioners <br />THRU: James Chandler <br />County Administrator <br />FROM: Doug Wrik, Director <br />Emergency Management Services <br />DATE: February 15, 1990 <br />SUBJECT: Approval of Renewal of UPS Contract <br />With EPE Technologies, Inc., for E911 Center <br />It is respectfully requested that the information contained herein <br />be given formal consideration by the Board of County Commissioners <br />at the next regular scheduled meeting. <br />DESCRIPTION AND CONDITIONS <br />The service agreement with EPE Technologies for scheduled and <br />remedial maintenance for the Uninterrupted Power Supply (UPS) <br />equipment at the E911 Communications Center is due for renewal at <br />this time. The company has fulfilled contract commitments over <br />the past year and service has been very satisfactory. No failure <br />of the equipment has been experienced over the year and staff feels <br />this is largely due to the preventative maintenance program <br />included in the contract. <br />Funding for renewal of the contract was budgeted in this fiscal <br />year in the amount of $6,000 and the Company did not increase the <br />fee for the service from the previous year. <br />Funding for the Service Agreement was included in the budget this <br />year in the amount of $6,000. <br />ALTERNATIVES AND ANALYSIS <br />The prior agreement with EPE provided for an on site response <br />within twenty-four (24) hours. A new provision in this contract <br />includes for a reduction in the on-site response time. Under this <br />agreement, EPE will provide on-site response on the same day, <br />provided the call is placed by noon. This is an enhancement <br />without additional expense to the County. 1 <br />An additional provision is noted in paragraph #7 of the Service <br />Agreement wherein the contract or agreement will be automatically <br />renewed for one year terms unless either the County or EPE gives <br />notice of cancellation in writing to the other sixty (60) days <br />prior to the expiration date of the current period. If the fee is <br />increased, EPE will advise the County ninety (90) days in advance <br />of the expiration of the then current time. <br />Staff feels that with proper maintenance and periodic inspection, <br />the UPS equipment will continue to provide long term trouble free <br />power for the sensitive computer equipment currently in use at the <br />E911 Center. <br />RECOMMENDATION <br />Staff respectfully recommends that the <br />Commissioners approve the service Agreement <br />Chairman to execute the appropriate documents. <br />64 <br />Board of Coun <br />and authorize the~-_ <br />W <br />