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INDIAN RIVER COUNTY FLORIDA <br /> AGENDA ITEM <br /> Department of Public Works <br /> Division of Facilities Management <br /> Date: September 9, 2013 <br /> • <br /> To: The Honorable Board of County Commissioners <br /> Through: Joseph A. Baird, County Administrator <br /> Through: Christopher R. Mora, P.E., Public Works Director <br /> From: Lynn Williams, Facilities Manager/Project Manager <br /> Subject: RFQ 2013024 — Professional Roof Evaluation, Design and Contract <br /> Administration Services Relating to the existing roof of the Indian River County <br /> Administration Building —Agreement with C.B. Goldsmith and Associates <br /> BACKGROUND: <br /> On October 16, 2012, The Board authorized the issuance of an RFQ to seek the Professional <br /> Services of qualified Roof Consultants for the Evaluation, Design and Contract Administration <br /> Services for the Indian River County Administration Complex. An RFQ was developed and <br /> issued for solicitation on January 18, 2013. A total of 37 firms downloaded the RFQ and 10 firms <br /> provided written proposals which were received on February 15, 2013. <br /> I I The evaluation committee was comprised of the following members as approved by the County <br /> Administrator: <br /> Lynn Williams Facilities Manager/Project Manager <br /> Chris Mora Public Works Director <br /> Chris Kafer County Engineer <br /> Jason Brown Budget Director <br /> Joe Williams Consultant with ARC Roof Consultants <br /> Written responses were evaluated based on criteria contained in the RFQ and a short list was <br /> developed for individual interviews of the firms. Presentations/Interviews were held Friday, April <br /> 12, 2013 for the 3 firms ranked highest based on review of the written responses to the RFQ. <br /> The final ranking was as follows: <br /> 1) C. B Goldsmith and Associates Clearwater, Florida <br /> 2) Professional Service Industries (PSI) Orlando Florida <br /> 3) REI Engineering Bonita Springs Florida <br /> The Board approved the selection Committees recommendation at the April 23, 2013 meeting. <br /> Staff developed a draft agreement and has completed negotiations with Goldsmith and <br /> Associates. The attached agreement provides for Goldsmith and Associates to perform an <br /> evaluation of the Administration Complex roofs and provide a written report of the findings. Any <br /> additional work related to the roofs would require written authorization/approval of the County. <br /> F:\Public Works\Luanne M\Facilities ManagementWdmin Complex Re-Roof\Roof Consultant Agreement C B 1 ^ <br /> Goldsmith and Associates BCC 09-09-13.doc y <br />