Laserfiche WebLink
• <br />F. Public Bid Opening. All timely received bids shall be publicly opened by the <br />Purchasing Manager in the presence of one or more witnesses at the time and place stated in the <br />invitation for bids. The Purchasing Division shall retain the original bids on file and remaining <br />copies shall be sent to the Originating Department. <br />G. Bid Acceptance. Bids shall be accepted without alteration or correction, except as <br />authorized in this manual. All bids must have an original authorized signature in ink. <br />H. Bid Review. The Originating Department is responsible for reviewing the bid <br />responses and making a recommendation for award of the bid. Should the low bidder not be <br />recommended, a reason must be stated in the written recommendation for award. <br />Correction, Cancellation or Withdrawal of Bids. <br />1. Correction of Bids. <br />a. Correction of Mathematical Errors Prior to Award. Errors in addition <br />or multiplication of unit prices or in other mathematical calculations may be <br />corrected by the Director of the Originating Department or Purchasing Manager <br />prior to award. Bids shall be deemed to be amended to the corrected amount. In all <br />cases of errors in mathematical computation, the unit prices shall not be changed. <br />b. Correction of Mathematical Errors after Award. Errors in addition or <br />multiplication of unit prices or in other mathematical calculations identified after <br />award may be corrected only with the approval of the Board, and any correction <br />shall not exceed the amount of the next low bid. <br />2. Cancellation of Bids. Any time prior to the bid opening date and time, the <br />Purchasing Manager may cancel or postpone the bid opening, or cancel the invitation for <br />bids in its entirety. <br />3. Amendment or Withdrawal of Bids. <br />a. Bid Amendments Prior to Opening. Any bidder may voluntarily <br />withdraw or amend the bid at any time prior to the bid opening in person, or by <br />written notice received by the Purchasing Manager prior to the bid opening. <br />Amendments shall be forwarded to the Purchasing Division prior to bid opening, <br />sealed and identified with the bid number. <br />b. Bid Amendments after Opening. After bid opening, bidders may not <br />amend their bid. Bids shall remain in effect and binding upon the bidder for a <br />period of sixty days, or such other time period specified in the bid documents. <br />4.3 AWARD <br />A. Award Authority. A bid shall be awarded by written notice to the lowest <br />13 <br />68 <br />