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c <br />The Originating Department is responsible for preparation of a proposed or <br />sample contract and obtaining approval by the office of the County Attorney if it is to be <br />included in the agenda item. The written recommendation in the agenda item shall <br />include a request for authorization for the Board Chairman to execute the contract. <br />If a proposed or sample contract is not included in the agenda item, it shall <br />be the Originating Department's responsibility at a later date, to prepare an agenda item <br />requesting execution by the Board Chairman, to route the agenda item for required <br />approvals, and to present the item at a Board meeting. A contract must be executed by <br />the other party prior to submission to the Board Chairman to sign. A copy of the agenda <br />item materials and the executed contract shall be provided to the Purchasing Division for <br />its records. <br />C. Notice of Award. Upon Board approval, the Purchasing Division shall send out a <br />notice of award to the successful bidder and request submittal of any required certificate(s) of <br />insurance and bond(s). If a proposed or sample contract was included in the agenda item <br />approved by the Board, the Purchasing Division shall also include two (2) copies of the contract to <br />be executed by the vendor which shall be returned with the appropriate certificate(s) of insurance <br />and bond(s). <br />D. Certificates of Insurance/Bond(s). Upon receipt of certificate(s) of insurance, <br />bond(s), and contracts executed by the contractor, the Purchasing Division shall submit the <br />certificate(s) of insurance to the County Risk Manager for approval and the bond(s) to the County <br />Attorney for approval. After approval of the bond(s), the Purchasing Division or the contractor <br />shall record the bond(s) in the public records, if appropriate, and send copies of the bond(s), <br />certificate(s) of insurance and the original executed contracts to the Originating Department. The <br />Originating Department shall be responsible for proper routing and submission of the contracts for <br />the Board Chairman's signature. <br />E. Notice of Award. Public Construction Bond. <br />1. Public Construction Bond Required on any Construction Contracts Equal to <br />or in Excess of $100,000. A public construction bond shall be required on any construction <br />or public works contract for a project costing $100,000, or more. Such bond shall be <br />provided by a surety company authorized to do business in the State of Florida. An <br />alternative form of security may be provided in the form of cash, a money order, a certified <br />check, a cashier's check, an irrevocable letter of credit, or other form of security permitted <br />by Florida Statute 255.05(7), in a form acceptable to the County Attorney and the County <br />Budget Director. <br />2. Bond Must be Delivered Prior to Issuing Contract Document. If required, a <br />public construction bond or other form of security shall be delivered to the County prior to <br />execution of the contract. All public construction bonds shall be recorded with the Clerk of <br />the Court by the Purchasing Division or the contractor prior to commencement of the <br />project. <br />16 <br />71 <br />