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Date: <br />To: <br />From: <br />Through: <br />Consent Agenda Item <br />INDIAN RIVER COUNTY, FLORIDA <br />DEPARTMENT OF UTILITY SERVICES <br />December 1, 2014 <br />Joseph A. Baird, County Administrator <br />Vincent Burke, P.E., Director of Utility Services <br />Jennifer Hyde, Purchasing Manager <br />Prepared By: Terry Southard, Operations Manager <br />Subject: <br />Request for Master Meter Brand as Sole Source Manufacturer/and <br />Municipal Water Works as the Sole Source Vendor <br />DESCRIPTIONS AND CONDITIONS: <br />The Utilities Department currently has 46,225 water meters in service for residential use. Of <br />these, 12,088 are the Master Meter Brand Automated Meter Reading (AMR) type meters. This <br />brand is the only one that is compatible with our meter reading software which enables the radio <br />reading ability. <br />ANALYSIS: <br />The Department is currently under contract with a consultant to analyze the feasibility of <br />converting all of our meters to an automated drive-by or a fixed based meter reading system. In <br />the meantime, there is still a need to purchase new AMR meters to be used in areas that are <br />existing AMR areas. Therefore, in order to provide radio -read water meter consistency <br />throughout the system, the Department would like to request the Board to declare Master Meter <br />Brand the sole source manufacturer for AMR meters until the retrofit program is underway. <br />Since the only authorized distributor of the Master Meters in the state of Florida is municipal <br />Water Works, we request the Board approve the use of Municipal Water Works as the sole <br />distributor. <br />FUNDING: <br />Annual expenditures on the 518th inch AMR meters were $73,340 in 2013 and $114,190 in <br />2014. Funding for this project is available and funded in the Meter account in the Operating <br />Budget. Operating Funds are derived from water and sewer sales. <br />ACCOUNT NO.: <br />Description <br />Account Number <br />Amount <br />Meters <br />471-166008 <br />$114,190 <br />f:\Utilities\00_UTILITY - AGENDA TEMPLATE & GUIDELINES \2014 Agenda Items\Agenda - Sole Source Memo 11-2014-Ao Page 1 of 2 <br />Cmc.Doc <br />60 <br />