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THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND THE BOARD OF COUNTY
<br />COMMISSIONERS RESERVE THE RIGHT TO REJECT ANY OR ALL PROPOSALS, TO WAIVE ANY
<br />NON -SUBSTANTIVE DEFICIENCY OR IRREGULARITY, AND TO AWARD A CONTRACT IN WHAT THE
<br />CHILDREN'S SERVICES ADVISORY COMMITTEE AND BOARD OF COUNTY COMMISSIONERS
<br />BELIEVE TO BE IN THE BEST INTEREST OF INDIAN RIVER COUNTY CHILDREN.
<br />SPECIAL CONTRACT TERMS AND CONDITIONS
<br />Contract Procedures
<br />• For Profit Applicants must provide a copy of most recent Federal Tax Return with
<br />application.
<br />• All successful applicants are expected to enter into a contract with Indian River
<br />County Commissioners substantially in the form set forth in Exhibit #1.
<br />Period of Performance
<br />• Grant contract will run from October 1, 2014 through September 30, 2015.
<br />Invoicing and Payment
<br />• All payments are based on reimbursement.
<br />• All requests for payment should be submitted to Indian River County Human
<br />Services Department, Attention: Brad Bernauer, 1800 27th Street, Vero Beach,
<br />Florida 32960.
<br />• Request for payment must be submitted in a timely manner (monthly, whenever
<br />possible).
<br />• Each reimbursement request must have a Cover Sheet detailing all expenses.
<br />For each expense listed, a backup invoice and any other pertinent data must be
<br />attached. If the agency requests reimbursement for salaries, other related
<br />documentation (i.e., copies of payroll checks, payroll tax checks, invoices,
<br />checks for benefits) must be included.
<br />• Travel inside the county will be reimbursed according to Florida Statute 112.061.
<br />• Payment may be delayed for three reasons;
<br />o Improper filing of request.
<br />o Not filing quarterly reports with the Department of Human Services within
<br />30 days after the end of each quarter.
<br />o Not filing the agency's audit, as required by IRC, in a timely manner.
<br />Nepotism Policy and Disclosure Requirements.
<br />Agencies will not be reimbursed for salary payments to relatives working for agencies
<br />receiving grant funds, per the Indian River County's policy on nepotism.
<br />Agencies receiving grant funds must list on a sworn (notarized) statement, all employees
<br />who are related to each other, or to Directors and Principals of the agency.
<br />Such relationships should be listed specifically as: Father, mother, son, daughter,
<br />brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law,
<br />mother-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, stepfather,
<br />stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister,
<br />grandparent, or grandchild.
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