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<br />d. During the course of the project, the grantee is encouraged to inform elected officials, including
<br />state officials, mayors, and city and county commissions, by letter of the nature and benefits of the
<br />project.
<br />e. In the case of rehabilitation or restoration projects, the Grantee should also make an effort, where
<br />appropriate in the judgment of the Grantee, to publicize the project and the source of grant
<br />assistance (at any stage of the project) to the community through a dedication or other public
<br />ceremony of some nature.
<br />f. State Funded Projects: All news releases and promotional materials relating to State funded
<br />projects shall contain acknowledgment of grant assistance, substantially as follows (reference:
<br />Section 286.25, Florida Statutes): This project [publication] has been financed in part with
<br />historic preservation grant assistance provided by the Bureau of Historic Preservation, Division
<br />of Historical Resources, Florida Department of State, assisted by the Florida Historical
<br />Commission.
<br />2. Amendments to the Historic Preservation Grant Award Agreement. All amendments to the Historic
<br />Preservation Grant Award Agreement for the project shall be in writing and fully executed by both
<br />parties. Amendments will be prepared by the Department, either at its own initiative or upon approval of
<br />the written request of the Grantee.
<br />3. Changes in Approved Scope of Work. The Grantee may not, without formal amendment of the
<br />Historic Preservation Grant Award Agreement, make changes in the scope of the project that would be
<br />inconsistent with the Approved Scope of Work as stipulated in Section I. of the Historic Preservation
<br />Grant Award Agreement or make any changes that might result in a deviation from the intent of the
<br />legislation that authorized the award of the grant. In the event of uncertainty, questions should be
<br />referred to the Department for final determination.
<br />4. Project Supervision. The Grantee will assure that competent and adequate professional supervision and
<br />inspection are provided and ensure that the completed work conforms to the approved standards and
<br />specifications.
<br />5. Conflict of Interest. The Grantee shall comply with the laws of the State of Florida governing conflict
<br />of interest and standards of ethical conduct. In addition, no grantee official, employee, or consultant who
<br />is authorized in his or her official capacity to negotiate, make, accept, approve, or take part in decisions
<br />regarding a contract, subcontract, or other agreement in connection with a grant assisted project shall take
<br />part in any decision relating to such contract, subcontract or other agreement in which he or she has any
<br />financial or other interest, or in which his or her spouse, child, parent or partner, or any organization in
<br />which he or she is serving as an officer, director, trustee, partner, or employee of which he or she has or is
<br />negotiating any arrangement concerning employment has such interest. Grantees shall avoid
<br />circumstances presenting the appearance of such conflict. Furthermore, the spouse, child, parent, or
<br />partner of an officer, director, trustee, partner, or employee of the grantee shall not receive grant funds
<br />unless specifically authorized in writing by the Department prior to expenditure of said grant funds.
<br />6. Dual Compensation. If a Grantee staff member or consultant is involved simultaneously in two or more
<br />projects supported by State or Federal funds, and compensation on either project is based upon
<br />percentage of time spent, he or she may not be compensated for more than 100 percent of his/her time
<br />during any part of the period of dual involvement.
<br />7. Contingent Fees. No person, agency, or other organization may be employed or retained to solicit or
<br />secure a grant or contract upon an agreement or understanding for commission, percentage, brokerage, or
<br />contingent fee. For breach or violation of this prohibition, the Department shall have the right to annul
<br />the grant without liability or, at its discretion, to deduct from the grant or otherwise recover the full
<br />amount of such commission, percentage brokerage or contingent fee. or to seek such other remedies as
<br />may be legally available.
<br />8. Use of Individual Consultants. No project funds shall be used for the payment of fees to individual
<br />consultants without the written authorization of the Department. The procurement of individual
<br />consultant services must be justified and documented in accordance with the Administrative Instructions
<br />for Historic Preservation Project Accountability contained in Section V. In no case will consultant fees
<br />DOS Form No. HR3E1208GAASM
<br />Reference: Rule 1A -39.009(1)(b), FAC
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