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Page 12 of 23 <br />(1) Sealed bids shall be solicited through formal advertisement in a newspaper of local or area <br />circulation including: <br />(2) <br />(3) <br />(a) A statement of the contractual services required, and notice of the time and place of <br />public bid opening; <br />(b) Instructions on how to obtain detailed bid documents or procurement specifications <br />(which must include all contractual terms and conditions applicable to the procurement); <br />and <br />(c) A statement that public funds are involved. <br />Select the responsible and responsive vendor that submits the lowest responsive bid. <br />Post ranking and intent to enter into contract with the selected vendor for 72 hours before <br />formalizing selection. <br />(4) Draft contract which incorporates the vendor's offer and the detailed project specifications <br />referenced in (2) above. <br />(5) <br />Secure written approval from the Department prior to execution of contract. <br />e. Instructions for Procurement Using Competitive Sealed Proposals (Procurement of Goods and <br />Services Exceeding $35,000). This process shall be used for procuring consultant services other <br />than architectural, engineering, landscape architecture, surveying and mapping (see 3.c. above) <br />exceeding $35,000. <br />(1) The request for proposals must include a statement of the contractual services required; the <br />time and date for the receipt of proposals and of the public opening; <br />(2) All contractual terms and conditions applicable to the procurement shall be included in the <br />request for proposals, including the proposal evaluation criteria, which shall include, but need <br />not be limited to, price, to be used in determining acceptability of the proposal. The relative <br />importance of price and other evaluation criteria shall be indicated. <br />(3) Post ranking and intent to enter into contract with the selected vendor for 72 hours before <br />formalizing selection. <br />(4) A contract will be awarded to the responsible and responsive vendor whose proposal is <br />determined to be the most advantageous to the Grantee, taking into consideration the price and <br />the other criteria set forth in the request for proposals. The contract file shall contain <br />documentation supporting the basis on which the award is made. <br />(5) Secure written approval from the Department prior to execution of contract. <br />f. Qualification of Contractors. It is essential that the project be supervised and carried out by <br />personnel possessing training and experience appropriate to the nature of the project. Grantees shall <br />require, as a part of the bid or proposal package submitted by prospective contractors, <br />documentation of the professional qualifications of the key personnel to be employed. Such <br />documentation shall include, but not be limited to: <br />(1) Resumes of academic training and employment in the applicable field; <br />(2) Evidence of possession of required licenses or business permits; and <br />(3) Evidence of any previous experience in projects of a similar nature, especially projects <br />requiring compliance with the standards cited in Section III. Paragraph T. of the Historic <br />Preservation Grant Award Agreement. <br />DOS Form No. HR3E1208GAASM <br />Reference: Rule 1A -39.009(1)(b), FAC <br />