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INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director Cvv% From: Manuel Cabo, Telecommunications Manager SUBJECT: Extension of Agreement between Indian River County (IRC) and AT&T DATE: March 26, 2014 ( O\st:\ BACKGROUND: On February 16, 2010, the Board of County Commissioners approved three new contract service agreements with AT&T to cover the following: lines in the Vero Beach Central Office area, Enhanced 911 Phone System, and lines operating out of the Sebastian Central area. These agreements serviced the use of the phone lines by all offices under the Board of County Commissioners and the Constitutional Officers including the Election's Office and Sheriff's office, which benefited multiple individual accounts and created a 25.06% annual savings over the previous charges. Attached are proposed AT&T service contract extensions, covering PRI (Primary Rate Interface) services, AT&T Centrex Telephone Line Services, 911 ANI (Automatic Number Identification) services, and 911 ALI (Automatic Location Information) services. ANALYSIS The attached AT&T Contract renewals are for two additional years, at the discounted rate structure that is currently in place, with an option to extend one additional year, at the end of the initial contract term. The original contract agreements gave us a 25% discount over the previous cost of the services provided by AT&T. The renewal of these agreements maintains our cost savings to prevent Telecommunications costs rising, as shown per contractual item on the attached spreadsheet. AT&T PRI services are the main telecommunications format through which all IRC PBX Telephone systems communicate with the PSTN (Public Switched Telephone Network). The PRIs handle most IRC Telephone traffic, both incoming and outgoing, for multiple PBX Telephone Systems locations throughout the county. AT&T Centrex Telephone service is the telecommunications format through which most IRC remote locations, and smaller PBX Telephone service locations are handled, and communicate with the PSTN. Centrex lines allow the flexibility to re -direct incoming calls to altemate sites, such as during telephone service outages or emergencies. The AT&T contract extensions proposed here for Centrex services, are divided into two groups. These cover the two AT&T Central Office Exchange locations that currently serve IRC — Vero Beach, and Sebastian. F:\Publ Works\Luanne M1TelecommunicationsiA endas\Extension of Agreement Between IRC & AT&T 03-20.14.doc 9 84