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CONSENT AGENDA <br />INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />Assistant County Administrator / <br />Department of General Services <br />To: The Honorable Board of County Commissioners <br />Thru: Joseph A. Baird, County Administrator <br />From: Michael C. Zito, Assistant County Administrator <br />Date: August 29, 2014 <br />Subject: Conditional Approval of Request for Use of Holman Stadium for the <br />"Step Up America" Hero's Appreciation Festival to be held <br />December 6th, 2014 <br />DESCRIPTION AND CONDITIONS: <br />The American Security Council Foundation ("User Group") has requested use of Holman Stadium <br />at Historic Dodgertown for a fundraising /charity event. The American Security Council <br />Foundation is a 501(c)(3) non-profit organization that raises awareness regarding the role of our <br />Active Duty Military, Veterans, Law Enforcement and First Responders. The beneficiaries will be <br />the UDT/SEAL Trident House and the ASCF Scholarship Fund. The planned event is the "Step <br />Up America" Hero's Appreciation Festival featuring headliners The Band Perry. The event is <br />scheduled for December 6th, 2014. If a cancelation should occur on December 6th, 2014, a rain <br />date will be dependent upon The Band Perry's tour schedule at that time. Verotown, LLC has <br />reviewed this request and has confirmed stadium availability as of this date. <br />Section 6.04 of the Facility Use Agreement between the County and Verotown, LLC allows the <br />County use of the facility for up to ten days annually, exclusive of the "Harvest Festival." Any <br />expenses associated with the use will be the responsibility of the User Group. No County funds <br />will be utilized for the event. The group will also provide a $1,000,000 Iiability policy naming <br />Indian River County and Verotown, LLC as additional insured. The User Group has already <br />provided a check for the standard $10,000 security deposit required under Section G of Exhibit 1 of <br />the Stadium Use Guidelines. The beneficiaries will be the UDT/SEAL Trident House and the <br />ASCF Scholarship Fund which will give scholarships to local children of Active Duty Military, <br />Veterans, Law Enforcement and First Responders in Indian River County. <br />Staff has made amendments to the standard Stadium Use Agreement and User Guidelines that more <br />accurately reflect the arrangements made with Verotown, LLC over the past several years. For <br />example, the Agreement now allows the User Group to contract directly with the Sheriffs Office <br />or the Vero Beach Police Department for security services. It also waives the requirement of <br />providing fiscal reports to the County regarding the proceeds of the event, provided that the User <br />Group displays evidence of good standing as a bona fide 501(c)(3) non-profit corporation. <br />Additionally, the documents now provide more flexibility to allow the User Group and Verotown, <br />LLC to arrange the concessions operation directly. A copy of the "Indian River County Holman <br />Stadium Use Agreement" between the County and the User Group for the Board's review and <br />approval is attached. <br />F:1Assistant County Administrator\AGENDA ITEMS120141BCC 09 SEP 2014\BCC Menio - Request Use of Holman Stadium for American <br />Securities Council Foundation Benefit Concert December 6, 2014.doc <br />90 <br />