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February 3, 2014 Page Two (2) Without a sufficient supply of back-up memory packs, Indian River County is left in a vulnerable position. I recently made another attempt to attain additional memory packs from our vendor. On January 20, 2014, 1 received an email from our representative at Dominion Voting stating he was able to acquire 17 memory packs. I am in the process of purchasing the 17 additional "back-up" memory packs. As a standard practice, we send these refurbished memory packs to the Bureau of Voting Systems Certification in Tallahassee to be tested before Indian River County can accept the cartridges for use in our tabulation system. I have also taken several precautionary measures to assure our voting equipment is well maintained. In June 2011, my staff shipped all of our optical scan memory packs to our vendor's facility in California, to be inspected and serviced, including replacing their internal batteries. This past October, I arranged to have our vendor travel to our facility and perform preventive maintenance on all 65 of our optical scan voting machines and two 400C high-speed ballot counters. I now feel confident that Indian River County can utilize our current voting system through the 2016 presidential election. In 2017, Indian River County's 400C high speed counters and touchscreen voting equipment will be (Iiiw 15 years old and our optical scan voting machines will be 9 years old. I believe our county can put off purchasing a new voting system until FY 2016 - 2017. This postponement also leaves additional time for funds to be set aside during the ensuing fiscal years for this necessary expenditure. Our county is rapidly moving toward 100,000 registered voters and should surpass that number prior to the end of this year. As our numbers grow, so will our equipment needs. The extension of time to purchase a new voting system will allow our county to thoroughly research all of our vendor options and projected equipment needs for the future. Further, Indian River County was one of the original counties to purchase electronic poll books (EViD's) which greatly enhance the speed and accuracy of checking -in voters at the polling location. The use of EViD's is one reason why the voters in Indian River County do not have to wait in long lines to vote. Indian River County has a total of 115 electronic poll books which were deployed during the 2012 Presidential election. The retirement date for IRC's original 59 EViD units is rapidly approaching and Indian River County must begin the process of acquiring new EViD's in the coming years. Once the retirement date is reached on an EViD, the vendor will no longer support the equipment (service, parts, etc...). During the coming fiscal years, our office plans to budget money to purchase replacement EViD's for those approaching their retirement date. 45