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CONSENT AGENDA <br /> ANALYSIS: <br /> Prior to bid opening, staff developed an estimated cost of providing these services with Facilities <br /> Management employees and equipment (please see attachment). The table below provides a <br /> comparison of the recommended bids to the in-house costs for lawn maintenance and pressure <br /> cleaning. <br /> Comparison of Bids to In-House Cost Estimate <br /> Estimated In- Recommended Bid Recommended Bid Total Bid Estimated <br /> House Cost Lawn Maintenance Pressure Cleaning Amount Annual Savings <br /> $234,872 $70,872.00 $12,820.00 $83,692.00 $151,180 <br /> As shown above, the recommended bid award would provide an estimated annual savings of <br /> $151,180. This award would result in a reduction of four (4) full-time positions in the Facilities <br /> Management Division. There are vacant positions in other County departments which the Facilities <br /> Management employees may be eligible to fill. <br /> SOURCE OF FUNDS: <br /> Funding for this award during FY 13/14 is available within the Facilities Management budget. <br /> Funds currently budgeted for salaries and benefits for the four (4) full-time positions and various <br /> supplies will be transferred to the Other Contractual Services account shown below: <br /> Account Number Account Description Amount <br /> 00122019-033490 Other Contractual Services $83,692.00 <br /> RECOMMENDATION: <br /> Staff recommends awarding the bid as follows: <br /> • Award to FL&L Environmental, Inc., dba Forever Lawn & Landscape of Port St. Lucie, <br /> as the lowest responsive and responsible bidder meeting the specifications as set forth in the <br /> Invitation to Bid. <br /> • Authorize the Purchasing Division to issue blanket purchase orders for the period of October <br /> 22,2013 through September 30, 2014 to the recommended bidder, and <br /> • Authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year <br /> periods subject to satisfactory performance, vendor acceptance, and the determination that <br /> renewal of this annual bid is in the best interest of Indian River County. <br /> • Authorize the transfer of funds within the Facilities Management budget to allocate funds to <br /> the Other Contractual Services account. <br /> ATTACHMENTS: <br /> Recommendation of Award (Department) <br /> (WI Bid Tabulation <br /> \1Filescrver2\PublicNurchasing\Bids\2012-2013 FY(2013000)\2013048 Annual Lawn Maintenance\Lawn Maintenance Bid Awerd Agenda-2013048-FINAL duc <br /> 79 <br />