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CONSENT <br /> INDIAN RIVER COUNTY UT <br /> OFFICE OF MANAGEMENT AND BUDGET <br /> PURCHASING DIVISION <br /> DATE: October 14,2013 <br /> TO: BOARD OF COUNTY COMMISSIONERS <br /> THROUGH: Joseph A. Baird, County Administrator <br /> Jason Brown, Director,Office of Management and Bud et <br /> FROM: Jennifer Hyde, Purchasing Manage <br /> SUBJECT: Ratification of Change Order to Purchase Order 68362—Sandridge Golf <br /> Course, Lakes #2 Course Drainage Repairs <br /> BACKGROUND: <br /> On July 29th 2013, the first of two sinkholes developed on the Lakes #2 course. After assessment by staff <br /> from Sandridge and the Department of Utility Services, it was determined that drainage pipes had failed and <br /> required replacement and repair outside the ability of internal resources. <br /> Three quotes were obtained for the repairs, with Felix Associates of Stuart, FL submitting the lowest <br /> qualified quote of$28,600.12. In order to expedite the work, the County Administrator authorized issuance <br /> I of a Purchase Order(PO) to Felix Associates, effective October 1, 2013. Work included removal of 170 LF <br /> of 42-inch corrugated metal pipe and replacement with ADS pipe, as well as restoration of sand bunkers and <br /> sod impacted by the sinkholes and repairs. <br /> During execution of the work, adjacent sections of pipe were also found to have failed. Felix was asked to <br /> submit quotes for replacement of the additional 352 LF of pipe and completion of associated restoration <br /> work to sod and sidewalk. Their proposals submitted were for an additional $61,909.78. Upon <br /> recommendation of the Public Works Director, the County Administrator determined it most appropriate to <br /> have all the questionable sections of pipe replaced while the contractor was still on site, in the hopes of <br /> preventing another closure to the course. As such, the Administrator authorized a change order to the Felix <br /> Associates Purchase Order, bringing the PO total to $90,509.90. This exceeds his normal $50,000 <br /> authorization authority and requires approval by the Board after the fact. <br /> RECOMMENDATION: <br /> Staff recommends the Board of County Commissioners ratify the change order made to PO# 68362. <br /> ATTACHMENTS: <br /> Updated Purchase Order <br /> Supplemental Quote <br /> APPROVED AGENDA ITEM <br /> Indian River Co A ve Dal <br /> BY: <br /> ' e Admin jv �� <br /> 13 <br /> t;seph . Baird, County Administrator Le allaud etFO - l � LPO/,-3 Department / 1_3 <br /> Risk Manager Jli 3 <br /> \'%Filexrver2\Publie'Murcluting�%liacellan•us Agendas'.102213-Sandridge Lakes Course Irrigation.doe <br /> 87 <br />