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t <br /> r <br /> �r <br /> CONSENT <br /> • INDIAN RIVER COUNTY <br /> OFFICE OF MANAGEMENT AND BUDGET <br /> PURCHASING DIVISION <br /> DATE: October 14,2013 <br /> TO: BOARD OF COUNTY COMMISSIONERS <br /> THROUGH: Joseph A. Baird, County Administrator <br /> Jason Brown,Director,Office of Management and Budget <br /> FROM: Jennifer Hyde, Purchasing Manage <br /> SUBJECT: Award of RFP No. 2013022 for Administration,BCC Office and Mailroom <br /> Copier Replacement <br /> BACKGROUND: <br /> The copiers in the County Administrator's office, Board of County Coin inissioners' office and General <br /> Services Mailroom require replacement. The leases for the Administrator and BCC office copiers have <br /> extended beyond the contract terms. Both the Black and White and Color copiers in the Mailroom are county <br /> owned, but have reached an age at which reliability and cost of maintenance are an issue. <br /> An RFP was issued to obtain qualifications and pricing for equipment meeting the specifications developed <br /> by each office, with three models anticipated to be selected(two of the same model to be chosen for the BCC <br /> and Administrator offices, and both Black and White and Color models for the Mailroom). <br /> RFP RESULTS: <br /> Advertising Date: March 4,2013 <br /> RFP Opening Date: March 27, 2013 at 2:00 pm <br /> DemandStar Broadcast to: 117 Vendors <br /> Specifications Requested by: 17 Vendors <br /> Replies: Five Vendors <br /> RFPs ACCEPTED: <br /> Com an Ci /State Co iers ro osed <br /> Co tronics Information Systems <br /> Rockled e, FL Both <br /> EGP,Inc. Orlando, FL Admin/BCC Onl <br /> Florida Co Data Vero Beach, FL Admin/BCC Only <br /> Li htsource Imaging Solutions,LLC (Canon) Vero Beach, FL Both <br /> Li htsource Imaging Solutions,LLC (Sharp Vero Beach, FL Both <br /> PTC East,LLC c/o Xerox Corp. Stuart, FL Both <br /> ANALYSIS: <br /> A selection review committee, appointed by the County Administrator, completed initial scoring of the <br /> submittals based on firm qualifications, proposed equipment capabilities and features, client references, cost <br /> proposal and location of nearest service center. <br /> 1Tileserwr2V4rblicNurchasing%Bids\2012-:013 FY(2013000(1.2013022 Admin-BCC and Mailroom Copiers RFP1Agenda doc <br /> 158 <br />