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�T <br /> CONS L:NT nGL.NDA <br /> INDIAN RIVER COUNTY <br /> OFFICE OF MANAGEMENT AND BUDGET <br /> PURCHASING DIVISION <br /> DATE: October 1, 2013 <br /> TO: BOARD OF COUNTY COMMISSIONERS <br /> THROUGH: Joseph A. Baird, County Administrator <br /> FROM: Jennifer Hyde, Purchasing Managc5pkl <br /> SUBJECT: Approval of Bid Award for IRC Bid No. 2014005 <br /> Annual Bid for Instrument Control Tech for Water and Wastewater <br /> Utilities <br /> 13ACKGROUND: <br /> The Department of Utility Services requested the solicitation of annual bids for Instrument Control <br /> Technician services for Water and Wastewater Plants. This work includes monthly maintenance and <br /> emergency support for operating systems software at plant facilities. <br /> BID RESULTS: <br /> Bid Opening Date: August 30, 2013 <br /> Advertising Date: August 9, 2013 <br /> DemandStar Broadcast to: 553 Suppliers <br /> Specifications Requested by: I 1 Vendors <br /> Replies: 4 Vendors <br /> BID TABULATION: <br /> Item 1.One Day Item 2.On Call by Item 3.On Call <br /> Bidder City/State Monthly Visits Phone Site Visit <br /> (Total Annual <br /> Control Systems Design Bradenton, FL $30,000 $150 eng/ $150 eng/ <br /> $125 tech(4 hr min) $125 tech 4 hr min <br /> ExtremeControl Jupiter, FL $25,800* $100-$150 $100-$150 <br /> Systems* <br /> $500(4 hour <br /> SCADA Solutions Port St. Lucie, FL $24,000 $100 minimum; $125 per <br /> hour beyond) <br /> Tampa Armature Works Tampa,FL $23,880 $0 $1,250/da <br /> 'Extreme Control Systems noted a$150 monthly maintenance fee within their bid, increasing their base total annual <br /> cost from$24,000 to$25,800 <br /> ANALYSIS: <br /> Tampa Armature Works (TAW) is the low bidder for scheduled monthly maintenance, however <br /> their unscheduled site visit prices are the highest of all bidders. In the past 24 months, we have <br /> required seven hours of emergency on site visits and 13 hours of telephone technical support. <br /> NFilexmer2Tublic\PurchssinglBids\2013-2014 FY(2014000)\2014005 A-1 Imt—ent Control Tcch\Agcn"-2014005.doc <br /> 135 <br />