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RECORDS INVENTORY WORKSHEET <br /> Department/Section Contact Phone No. <br /> Indian River County Attorney's Dylan Reingold,County Attorney 772-226-1427 <br /> Office <br /> Location of Records Schedule No. Item No. <br /> GSI-SL 3 <br /> Room A2-612 File <br /> Records Series Title <br /> Administrative Support Records <br /> Record/File Title <br /> READ files (WGC; WKD; MEF; GG; BO) <br /> Description (Contents, Purpose, and Use: Include form title and numbers, if any) <br /> Duplicate copies of work product chronologically filed by originator. <br /> Only used by originator for purposes of reference ease. No longer has <br /> administrative value. <br /> ❑ Record Copy Duplicate Copy <br /> File Type Cut-Off Date Arrangement Authorization for Series <br /> ❑ Subject ❑ Calendar Year ❑ Alphabetic by ❑ a. Statute <br /> ❑ Case/Business Activity ❑ Fiscal Year ❑ Alphanumeric by ❑ b. Regulations <br /> ❑ Working Papers ❑ Anniversary ❑ Numeric® b y ❑ c. Administrative <br /> Reference <br /> ® Continuous N Chronological by N/A <br /> Index ❑ Other ❑ Other (Citation) <br /> ecord Form <br /> N 8-1/2" x 11"paper(letter size) ❑ 11"x 15"computer printouts ❑ Computer disks <br /> ❑ 8-1/2" x 14"paper(legal size) ❑ 11"x 8-1/2"computer printouts ❑ Compact disks <br /> ❑ Bound books, catalogs ❑ Roll microfilm ❑ Computer tapes/cartridges <br /> ❑ 3"x 5"Cards ❑ Microfiche ❑ Videotapes <br /> ❑ 4"x 6"Cards ❑ Other ❑ Optical disks <br /> Electronic Records Filing <br /> a. What is the name of the system? <br /> b. Who owns the system? <br /> c. What operating system is needed to retrieve and view files? <br /> d. What application software is needed to retrieve and view files? <br /> e. What is the file format? (.doc, .xIs, .tif, .rtf, etc.) <br /> f. What is current age of media on which records are stored?(1 year, 5 years,etc.) <br /> g. How quickly is this information usually needed? (within minutes, days,weeks,etc.) <br /> h. How often is this information accessed?(daily,weekly, monthly, etc.) <br /> i. What business activity do these records support? <br /> j. Are there any records related to these records? <br /> k. Do you need more assistance with assessing these records? <br /> Current Holdings <br /> Year Paper Electronic <br /> (Inclusive Dates) Cubic Feet Bytes/Item Type Filing Equipment Used Quantity <br /> Count <br /> 10.5 file drawers 7 <br /> 58 <br />