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P <br /> Q � cOG INDIAN RIVER COUNTY- <br /> SOLID <br /> OUNTY <br /> SOLID WASTE DISPOSAL DISTRICT Imo; ice; <br /> OR BOARD MEMORANDUM <br /> Date: February 11, 2013 <br /> To: Joseph A. Baird, County Administrator <br /> Thru: Vincent Burke, P.E., Director of Utility Serviced <br /> From: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District 341--m. <br /> Subject: Release of Retainage& Final Pay to Mancil's Tractor Service, Inc.for Customer <br /> Convenience Center Paving Improvements(Bid No. 2012047) <br /> BACKGROUND: <br /> On August 21, 2012, the Solid Waste Disposal District (SWDD) Board approved the award of Bid <br /> No. 20012047 to Mancil's Tractor Service, Inc. -(Mancil) in the amount of $141,892.50 to repave <br /> the Winter Beach, Roseland, and Gifford Customer Convenience Centers (CCC's). On January 8, <br /> 2013, the SWDD Board approved Change Order No. 1 in the amount of$12,500 for additional work <br /> at the Gifford CCC bringing the total project cost to 154,392.50. <br /> ANALYSIS: <br /> Mancil started the project on September 17, 2012 and substantially completed the paving of all <br /> three stations ahead of schedule on October 18, 2012. Due to unforeseen moisture issues at the <br /> Gifford CCC, the project was delayed until completion on February 7, 2013. Overall, Mancil did a <br /> great job in paving the three centers and we have received positive feedback from our customers. <br /> MBV Engineering, Inc. has provided a recommendation letter for final payment to Mancil and <br /> based on subsurface issues beyond the contractor's control are not recommending that SWDD <br /> impose liquidated damages for the project. <br /> Staff concurs and recommends the final payment including the release of retainage to Mancil's <br /> Tractor Service, Inc. in the amount of$26,689.25. <br /> ACCOUNT INFORMATION: <br /> The repaving project was undertaken in the past fiscal year as an emergency item and was <br /> approved for funding as a budget amendment by the Board on July 3, 2012 under the SWDD <br /> Recycling Convenience Center Repaving account. <br /> . :,DESCRIPTION.. ACCOUNT NO. AMOUNT <br /> SWDD Recycling—Convenience $ <br /> 41125534-044699-12010 26,689.25 <br /> Center Repaving <br /> RECOMMENDATION: <br /> 194 <br />