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INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM Date: April 4, 2013 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services/ Prepared By: Terry Southard, Operations Manager C`N`D' Subject: Final Pay for IRC Bid No.2011032 to Data Flow Systems,Inc. BACKGROUND AND ANALYSIS: On Tuesday May 10, 2011, the Board of County Commissioners (BCC) awarded Bid No. 2011032 in the amount of $109,972.00 to Data Flow Systems, Inc. The bid's purpose was to: 1) upgrade and automate the data flow system at existing reuse sites,and 2)to program the system to maximize the delivery of reuse water to our customers. On August 16, 2011 the BCC approved Change Order No. 1 in the amount of$16,839.65 for additional equipment and parts. This brought the total amount of the project to$126,811.65. Data Flow Systems, Inc. has completed the project and has requested fmal payment. Previous invoices in the amount of $118,023.55 have been paid to Data Flow. Final payment in the amount of$8,788.10 will complete the County's obligation to the company. .... FUNDING: Funds for this project are in the Reuse Distribution Automation accounts in the Operating Budget. Operating revenues are generated from water and sewer sales. Description Account Number Amount Reuse Distribution Automation 471-169000-11502 $2,576.33 Reuse Distribution Automation-Retainage 471-206000-11502 $6,211.77 RECOMMENDATION: It is Staff's recommendation that the BCC approve release of retainage and final payment to Data Flow Systems, Inc. in the amount of$8,788.10. Attachment: Attachment A: Data Flow Systems Invoice Indian River Co. Approved Date APPROVED FOR AGENDA: Administration °�///3 Utilities Q 3 Utilities .t By: Legal / tf oseph A. Baird, County Administrator Budget For ".. Date 31